Ditcher

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Quotation (RFQ) 758 2100000044 on behalf of the Kentucky Department of Fish and Wildlife Resources (KDFWR) Henderson Sloughs Wildlife Management Area to procure one Ditcher unit. The specific equipment sought is a Hurricane Ditcher, Model 3PT20, or approved equal, classified as Tillage Equipment (Commodity Code 02087), featuring a 3-point mounted design with a 55 Series PTO, shear bolts, a 5/16" double 80 roller chain in an oil bath gearbox, a 20-inch diameter impeller wheel with 6 paddles, and a Cat II or III quick hitch, weighing approximately 900 pounds and requiring a minimum 60 HP tractor. The equipment must be delivered to Henderson Sloughs Wildlife Management Area in Corydon, Kentucky, with all delivery costs included in the bid offer. The RFQ opened on October 22, 2020, with written vendor questions due by October 26, 2020, at 1:00 PM ET and a closing date of November 2, 2020, at 1:30 PM ET. All bid responses must be submitted electronically through the state's eProcurement system (Vendor Self Service portal at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService), and paper quotations are not acceptable. Award determination will utilize a best value ranking approach based on total cost offer (90 points) and delivery (10 points), with the lowest-priced bidder receiving maximum points and other bidders scored proportionally. Vendors proposing alternate brands or specifications must submit descriptive literature for equality verification, or their bids may be deemed non-responsive. All proposed pricing must remain valid for a minimum of sixty calendar days after the bid due date, with FOB pricing established as Destination Freight Prepaid and Allowed.

Kentucky resident bidders receive reciprocal preference in the evaluation process, and qualified bidders including Kentucky Correctional Industries receive additional preference scoring. Bidders must comply with Kentucky tax registration requirements and submit notarized Annual Affidavits for Bidders, Offerors and Contractors, certifying compliance with Kentucky statutes regarding campaign finance laws, sales and tax registration, state tax payment obligations, and boycott prohibitions. Non-bid contractors such as sole-source or emergency award recipients face additional restrictions regarding campaign contributions to gubernatorial candidates and elected officials with jurisdiction over the contract. The Commonwealth reserves the right to request documentation supporting any claimed qualified bidder or resident bidder status and may disqualify bidders or terminate contracts for failure to provide such documentation or non-compliance with affidavit statements. Payment will be made within thirty working days of receipt of goods and proper invoicing, and the contract is subject to one percent daily deductions from invoices for each day delivery deadlines are not met. The Commonwealth reserves the right to cancel the RFQ if responses exceed available funding, and the contract may be canceled by the Commonwealth with thirty days' notice. No specific award value or budget range is identified in the solicitation documents.