Ditch Cleaning Services

Mathews County, Virginia, has issued an Invitation for Bids (IFB) No. 24-001 for on-call, as-needed ditch cleaning services, seeking qualified and properly licensed Virginia contractors to provide equipment with operators for comprehensive ditch maintenance. The procurement involves removing debris and vegetation from outfall ditches, with disposal of excess materials in compliance with regulations. Contractors must demonstrate capability to utilize various equipment types, including walking excavators, mini excavators, skid-steer loaders, and provide manual labor and trucking services for debris removal. Key objectives include cleaning designated ditches efficiently and effectively, with work to be performed on an as-needed basis throughout Mathews County. Bidders must submit unit pricing for equipment and services, including a flat rate for mobilization. Two pre-bid conferences were conducted on February 16 and March 1, 2024, featuring site visits to three identified ditch locations. The final bid submission deadline is March 8, 2024, at 4:00 PM, with contract award to be determined by the lowest responsive and responsible bidder. Evaluation will focus on competitive pricing, contractor qualifications, and ability to meet specified technical requirements.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. Two pre-bid meetings revealed attendees from companies including CTN Enterprises, Inc., Atlantic Underground Construction LLC, and Atlantic Consulting & Excavation G.C., though no incumbent vendor is specifically identified. The contract structure allows for an initial one-year term with two potential one-year renewal options, providing flexibility for Mathews County. Payment will be made on an hourly basis for actual equipment and personnel time used, with no compensation for standby time unless pre-authorized. While specific budget ranges are not explicitly stated, the contract is structured as an on-call service with unit pricing, suggesting a flexible spending approach based on actual ditch cleaning needs. Contractors must comply with safety standards and regulations, and the county retains the right to suspend work or arrange alternative service provision if contract requirements are not met. The procurement approach emphasizes competitive pricing and operational flexibility for managing the county's ditch maintenance requirements.