Addendum 1 to IFB24_001.pdf
PDF 324 KB Posted
- Attached to
- Ditch Cleaning Services
- Solicitation number
- 57720
- Issued by
- Mathews County, Virginia
About this file
This document is an Addendum to an Invitation for Bids (IFB) issued by the County of Mathews, Virginia for Ditch Cleaning Services, IFB No. 24-001. The Scope of Work requires the removal and cleaning of debris and vegetation from outfall ditches in the County, with disposal of excess material in accordance with regulations. The bid submission deadline is March 8, 2024 at 4:00 PM. An additional pre-bid conference will be held on March 1, 2024 at 10 AM, which will include a site visit to three ditches identified for cleaning. The contract will be awarded to the qualified and properly licensed Virginia contractor who provides the firm, competitive pricing on the bid form for the required equipment and services, including walking excavators, mini excavators, manual digging, trucking for debris removal, skid-steer loaders, and tree removal of various diameters. The contractor will be compensated at the bid rates for on-call, as-needed ditch cleaning services within the County of Mathews.
The bid form includes unit pricing for the various equipment and services required, as well as a flat rate for mobilization within the County. Payment terms are specified, including provisions for equipment breakdown and non-payment during any delays caused by equipment failure. This is an on-call, as-needed contract, and the County of Mathews is the sole jurisdiction involved.
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Other files
| File | Type | Posted |
|---|---|---|
| 24-001 IFB for Ditch Cleaning Services Final 1-24-2024.pdf | ||
| Addendum 2 to IFB24_001.pdf | ||
| Pre-Bid Meeting Attendees.xlsx | XLSX spreadsheet | |
| Pre-Bid Meeting 2 Attendees.xlsx | XLSX spreadsheet |
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Text version
INVITATION FOR BIDS
Ditch Cleaning Services
IFB No: 24-001
ADDENDUM #1- 2/16/2024
County of Mathews, Virginia 50 Brickbat Road – Suite 208
Mathews, VA 23109
CHANGES TO IFB CAN BE SEEN BELOW IN RED
Bids Due: March 8, 2024 at 4:00 PM
Pg 2. IV. Specifications/ Contract Requirements
A. Scope of Work: Remove and clean debris and vegetation from outfall ditches in the County at the direction of the Project Administrator to achieve positive flow to the extent possible.
Dispose of excess material in accordance with applicable federal, state and local regulations at an approved disposal site, or sidecast excess material in a manner consistent with USACE Norfolk District Regional Permit #15, attached. Off-site disposal or sidecast of removed materials will be at the discretion of the Project Administrator.
Pg 6. VI. Method for Payment:
D. Billable Travel Time: Equipment traveling or moved from one County work location to another County work location within the same day will be paid at a flat rate determined by the contractor and shown on Attachment A. Other travel or movement of equipment will not be billable.
Pg 6. VI. Equipment Breakdown:
G. Equipment Breakdown: If a piece of the Contractor’s equipment breaks down causing delay in a project, the County will not be responsible for payment to the Contractor during this time.
If replacement equipment is needed, the Contractor shall provide a replacement within three
(3) hours. If contractor cannot provide replacement within the three (3) hour time frame they shall contact the Contract Administrator and explain in writing the reason why the time frame cannot be met and request additional time. The contractor will not be compensated to mobilize the replacement equipment in or out. If the needed equipment has to be obtained from another source, the Contractor will not be compensated for the trip to mobilize the broken equipment from the work site. Payment will resume once the project can be restarted.
Pg. 7 VIII. Bidders Instructions
A. Bid Submission – Instructions: The following documents must be received in our office no later than the closing date and time stated here: March 8 at 4 PM
ADDITTIONAL PRE-BID MEETING WILL BE HELD FRIDAY MARCH 1, 2024 AT 10 AM IN
THE HISTORIC COURTHOUSE LOCATED AT 27 COURT STREET IN MATHEWS. THE
CONFERENCE WILL INCLUDE A VISIT TO THREE DITCHES IDENTIFIED FOR
CLEANING.
ATTACHMENT A
IFB #17-004: DITCH CLEANING SERVICES
BID FORM
TO: County of Mathews Department of Planning & Zoning PO Box 839 Mathews, VA 23109
BID: Ditch Cleaning Services DUE: March 8, 2024 at 4 PM LOCATION: Planning & Zoning Office at 50 Brickbat Road in Mathews, VA
___________________________ quotes firm price(s) below, exclusive of all taxes, to furnish all labor, materials, equipment, transportation, licenses, permits, and fees required to provide ditch cleaning services to be performed at designated locations within the County of Mathews. Work shall be in accordance with all specifications, terms, and conditions herein.
Item Description Estimated hourly price 1 Walking Excavator
2 Mini excavator
3 Manual digging (per person)
4 Trucking (debris removal to an approved disposal site) (provide equipment specifications,
ex. Tandem axel, single axel, etc.)
5 Skid-steer loader
6 Tree removal (diameter at breast height) Estimated unit price (may be subcontracted)
A 0”-6” (DBH
B 6”-12” DBH
C 12”-18” DBH
D 18”+ DBH
7 Mobilization to project within County (Flat Rate)
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