Addendum 2 to IFB24_001.pdf

INVITATION FOR BIDS

Ditch Cleaning Services

IFB No: 24-001

ADDENDUM #2- 3/6/2024

County of Mathews, Virginia 50 Brickbat Road – Suite 208

Mathews, VA 23109

CHANGES TO IFB CAN BE SEEN BELOW IN RED

Bids Due: March 8, 2024 at 4:00 PM

Pg 6. VI. Method for Payment A. Payment:

Payment will be made on an hourly basis to the nearest one-tenth hour for the actual time that equipment and personnel are used at the project location, with no stand-by time allowed unless pre-authorized by the County’s Contract Administrator. The hourly rate will not change for night, weekend work, or any hours worked beyond a regular 40-hour work week. The Contractor shall incorporate fuel and mobilization costs into the bid rate for each line item. Tree removal will be paid for according to the diameter at breast height (DBH), for which there are seven categories on the bid form where the bidder shall supply prices.

Pg 6. VI. Method for Payment D. Billable Travel Time:

Equipment traveling or moved from one County work location to another County work location will be paid at the flat rate per the pricing schedule. Other travel or movement of equipment will not be billable.

ATTACHMENT A

IFB #17-004: DITCH CLEANING SERVICES

BID FORM

___________________________ quotes firm price(s) below, exclusive of all taxes, to furnish all labor, materials, equipment, transportation, licenses, permits, and fees required to provide ditch cleaning services to be performed at designated locations within the County of Mathews. Work shall be in accordance with all specifications, terms, and conditions herein.

Item Description Estimated hourly price 1 Walking Excavator

2 Mini excavator

3 Manual laborer (per person)

4 Trucking (debris removal to an approved disposal site) (provide equipment specifications,

ex. Tandem axel, single axel, etc.)

5 Skid-steer loader

6 Tree removal (diameter at breast height) Estimated unit price (may be subcontracted)

A 0”-6” (DBH

B 6”-12” DBH

C 12”-18” DBH

D 18”-24” DBH

E 24”- 30” DBH

F 30”-36” DBH

G 36” + DBH

7 Mobilization to project within County (Flat Rate)

8 Small Equipment (dewatering devices, etc.)

* Additional materials required for completion of the project (ex. Grass seed, straw, culvert pipe etc.) shall be approved by the Contract Administrator prior to purchase. If purchase is agreed upon by the Contact Administrator and contractor items shall be billed to the County at material cost.

Questions from Pre-Bid Meeting #2 on 3/1/24

- How will additional materials be billed (ex. Culvert pipe, grass seed, straw, etc. ) ?

Materials needed to complete a project will need to be discussed and approved by the contract administrator prior to purchase by the contractor. The contractor shall bill Mathews County material cost and use the hourly billable rates to install the material.

- Are land disturbance permits required? Land disturbance permits will required for land disturbance exceeding 2,500 square feet in the Chesapeake Bay Act Overlay district and over 10,000 square feet in all other areas of the County. Permits will be issued at no cost to the contractor.

- Pg 4. E. Method of Ordering Work 2. Confirmation/Response Time b. If the contractor is required to contact Miss Utility before digging how will they be able to start within 24 hours if Miss Utility has 48 hours to respond? In an emergency situation per Miss Utility’s Professional Excavator’s Manual pg. 49 , emergency tickets are available and must be responded to in 3 hours.

- No ability to charge a consultant hourly rate? Pg. 2 IV. Specifications/Contract requirements B. Requirements which the Contractor shall comply with c. addresses this question.