Districtwide Software and Online Subscriptions

Katy Independent School District (Katy ISD) is soliciting proposals under RFP #2604AR for districtwide software and online subscriptions, with a pre-proposal conference on November 4, 2026 at 1:00 p.m. and proposals due December 1, 2026 at 2:00 p.m. through the OpenGov portal. Questions are due November 10, 2026 at 2:00 p.m.

The solicitation covers instructional software, artificial intelligence tools, web-based and SaaS subscriptions, business and administrative software, cybersecurity software, library and media content, special education and accessibility software, and implementation, training, and technical support services. Proposed products must support Single Sign-On and federated authentication, comply with FERPA and COPPA, meet WCAG 2.1 AA and Section 508 accessibility standards, and follow the district's encryption practices. Required submittals include an IRS Form W-9, Certificate of Interested Parties Form 1295, vendor certifications, a Pre-Employment or Pre-Service Affidavit, a Data Privacy Agreement, and a Voluntary Product Accessibility Template or equivalent.

Katy ISD will award multiple vendors and issue purchase orders as needed. Vendors price by percentage discount from current published catalogs, price lists, or shelf prices, and may offer tiered discounts by category or purchase volume. Pricing is firm for the first contract year, and later changes require written notice to the Director of Purchasing at least 30 days before the effective date. Deliveries are F.O.B. Destination with inside delivery during regular hours, and the district is exempt from state, local, and federal sales taxes. The district serves more than 93,000 students and 12,000 employees across more than 100 campuses and facilities.

The initial term runs January 25, 2027 through January 24, 2030, with an option to renew annually for up to two additional years, extending the potential term to January 24, 2032. No contract value is stated in the source.

The evaluation committee will weigh purchase price at 30%, extent to which goods meet district needs at 15%, quality at 15%, vendor reputation at 10%, long-term cost at 10%, compliance with solicitation terms at 10%, past relationship with similar-sized districts at 5%, and other relevant factors at 5%.