Districtwide Furniture Program

Aurora Public Schools (APS) in Colorado has issued Request for Proposal (RFP) 3413-26 for a Districtwide Furniture Program, seeking to establish two distinct vendor pools: a Full-Furnish Vendor (PFV) pool and a Category-Specific Vendor pool for 2024 Bond and as-needed non-bond projects. The procurement aims to secure vendors capable of providing comprehensive furniture solutions for multiple school construction and renovation projects, including Horizon Uptown P-8, Sixth Avenue Elementary, Health Science High School, Foundry P-8, Comprehensive Highlands High School, Laredo Elementary Replacement, and Green Valley P-8. Vendors must submit detailed pricing documentation using APS's Pricing Spreadsheet, including SKU-level pricing, MSRP, discounts, and installation costs, with a proposal deadline of October 27, 2025, at 2:00 PM MT. The evaluation will be conducted in two potential rounds, with a maximum of 100 possible points, focusing on standards compliance (20 points), project approach (15 points), logistics and installation capabilities (15 points), and pricing and value (25 points). Full-Furnish Vendor candidates must demonstrate capacity for complete K-12 turnkey furnishing, provide three comparable K-12 FF&E project references from the last five years, maintain local warehousing, and offer dedicated project management and installation services.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The initial contract term will run from execution through June 30, 2026, with four potential one-year renewal options, and APS reserves the right to make multiple awards and periodically reopen the RFP to add pre-qualified vendors. The district intends to select three to five vendors for the Full-Furnish Vendor pool and multiple vendors for the Category-Specific pool. While specific budget ranges are not detailed, the comprehensive nature of the RFP suggests significant potential contract value across multiple school construction and renovation projects. Vendors must provide extensive documentation, including company profiles, K-12 references, project approaches, logistics and installation plans, warranty details, and cooperative agreement information. The procurement allows vendors to propose for either the Full-Furnish Vendor pool, the Category-Specific Vendor pool, or both, covering various educational spaces such as classrooms, science labs, libraries, administrative offices, early learning environments, and specialty instructional areas.