Attachment A _Specification and Pricing SpreadSheet_RFP 3413-26.xlsx
XLSX spreadsheet 78 KB Posted
- Attached to
- Districtwide Furniture Program
- Solicitation number
- 3413-26
- Issued by
- Arapahoe County, Colorado
About this file
This is an Excel-based Request for Proposal (RFP) 3413-26 from Aurora Public Schools (APS) for a Districtwide Furniture Program, seeking to establish pre-qualification for two vendor pools: Full-service (PFV) vendors for new school furnishing and Category-Specific Vendors for 2024 Bond and as-needed non-bond projects. The RFP requires vendors to complete multiple spreadsheet tabs including a Pricing Spreadsheet, Typical Room Package Template (for PFVs), Category Coverage Matrix, and a Pool Declaration & Checklist. Vendors can propose for either the PFV pool, Category Vendor pool, or both, with the opportunity to provide furniture for various educational spaces such as classrooms, science labs, libraries, administrative offices, early learning environments, and specialty instructional areas.
For PFV vendors, minimum qualifications include demonstrating capacity for full K-12 turnkey furnishing, completing three comparable K-12 FF&E projects in the last five years, having warehousing near APS, providing a dedicated project manager and onsite lead installer, and maintaining a warranty/service infrastructure covering the Denver metro area. Pricing requirements mandate vendors provide MSRP, discounts, net unit prices, lead times, quick ship options, and installation costs. Vendors must detail volume discounts, cooperative contract options, and warranty information. The RFP emphasizes comprehensive pricing transparency, with instructions for SKU-level pricing, room package benchmarks, and installed pricing, allowing APS to evaluate vendors' capabilities across different educational furniture categories and installation approaches.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 3413-26_Districtwide Furniture Program.pdf | ||
| attachment-download.doc | DOC document | |
| Attachment B_Sample District Contract_RFP 3413-26.pdf |
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Text version
Instructions
| APS Furniture Program RFP 3413-26 – Vendor Instructions |
| This workbook contains all required attachments for submission. |
| Please complete the tabs applicable to your proposal type: |
| Tab A – Pricing Spreadsheet (All Offerors) |
| • Required for ALL vendors. |
| • PFVs: complete with typical room package benchmarks and installed pricing. |
| • Category Vendors: complete with SKU-level category pricing. |
| Tab B – PFV Typical Room Package Template (PFVs only) |
| • Required ONLY for PFV submissions. |
| • Provide typical room packages (e.g., classroom, SPED, library, admin). |
| Tab C – Category Coverage Matrix (Category Vendors only) |
| • Required ONLY if proposing for Category Vendor Pool. |
| • Identify proposed categories, manufacturer lines, SKUs, and discount structures. |
| Tab D – Pool Declaration & Checklist (All Offerors) |
| • Required for ALL vendors. |
| • Indicate whether proposing PFV, Category, or both. |
| • PFVs must also attest to meeting minimum qualifications. |
| NOTE: Vendors proposing for BOTH pools must complete ALL applicable tabs. |
| Incomplete tabs may result in disqualification from the associated pool. |
A - Instructions
| Tab A – Pricing Spreadsheet (ALL Offerors): Complete if proposing PFV or Category (or both). PFV: include typical room package benchmarks & installed pricing. Category Vendors: provide SKU-level pricing by category/manufacturer. If proposing both pools, complete all applicable sections. |
| APS Pricing Spreadsheet (Attachment A) – Instructions |
| Use this workbook to submit pricing for all categories/manufacturer lines you are proposing. |
| Complete the 'Pricing (Attachment A)' sheet. The 'Coverage Matrix (Optional B)' is provided if you also wish to summarize category/manufacturer coverage (not required for this deliverable). |
| Key rules: |
| 1) Enter one line per SKU (or per configuration if SKUs vary). |
| 2) Provide MSRP and either a Discount % off MSRP OR an Installed Not‑to‑Exceed (NTE) price. |
| 3) If providing Discount %, the Net Unit Price will auto‑calculate if you also enter a sample MSRP; otherwise leave formulas for APS to verify. |
| 4) Mark if pricing is via a Cooperative. If so, enter co‑op name and contract number in the Co‑Op fields. |
| 5) Indicate lead times in weeks. For Quick Ship items, mark Yes and enter typical Quick Ship lead time. |
| 6) If installation is separate, provide Install % (as a % of Net Unit Price) OR an Installed NTE Price. |
| 7) Use the Volume Discount table to indicate thresholds and additional discounts for larger orders. |
| Fields marked with * are required. |
A - Pricing (Attachment A)
| Tab A – Pricing Spreadsheet (ALL Offerors): Complete if proposing PFV or Category (or both). PFV: include typical room package benchmarks & installed pricing. Category Vendors: provide SKU-level pricing by category/manufacturer. If proposing both pools, complete all applicable sections. | |||||||||||||||||||||
| *Category | *Manufacturer | *Product Line | SKU | *Description | UOM | *Delivered or Installed | *MSRP | Discount % (off MSRP) | Net Unit Price (calc) | Installed NTE Unit Price | Install % of Net (if not NTE) | *Lead Time (weeks) | Quick Ship? (Y/N) | Quick Ship Lead Time (weeks) | Co‑Op? (Y/N) | Co‑Op Name | Co‑Op Contract # | Volume Tier Threshold (Qty or $) | Volume Tier Discount % | Warranty (years) | Notes |
| Classroom & Teacher | ExampleCo | Example Line A | EX-123 | Student Desk, 24x18, adjustable height | EA | Delivered & Installed | 250 | 0.45 | #VALUE! | 0.12 | 8 | Yes | 4 | No | 10 |
A - Coverage Matrix (Optional B
| Tab A – Pricing Spreadsheet (ALL Offerors): Complete if proposing PFV or Category (or both). PFV: include typical room package benchmarks & installed pricing. Category Vendors: provide SKU-level pricing by category/manufacturer. If proposing both pools, complete all applicable sections. | |||||
| Category | Manufacturer | Product Line | Primary SKUs / Families | Finish Options Available? (Y/N) | Notes |
A - Lists
| Tab A – Pricing Spreadsheet (ALL Offerors): Complete if proposing PFV or Category (or both). PFV: include typical room package benchmarks & installed pricing. Category Vendors: provide SKU-level pricing by category/manufacturer. If proposing both pools, complete all applicable sections. | ||
| Classroom & Teacher | Yes | Delivered Only |
| Tables | No | Delivered & Installed |
| Specialty/Instructional (Science/Lab, Art, CTE, SPED) | ||
| Common Spaces (Cafeteria, Library/Media, Lounge) | ||
| Administrative/Office | ||
| Early Learning (Pre‑K/K) | ||
| Ancillary (Lecterns, Charging, Partitions) |
B - Instructions
| Tab D – PFV Typical Room Package Template (PFV ONLY): Provide typical room packages (e.g., classroom, SPED, library, admin) with representative installed pricing. |
| Attachment D – PFV Typical Room Package Template (Instructions) |
| Purpose: PFV proposers use this template to present representative, priced 'typical room' packages. |
| Prices must align with Attachment A conventions (MSRP + discount OR Installed NTE/Install %). |
| Link items to Attachment A where possible (same SKUs/lines). |
| Workflow: |
| 1) Define each package in the 'Package Catalog' (one row per package). |
| 2) List line items for each Package ID on 'Package Items'. |
| 3) Use the 'Package Summary' to review totals, cost per seat, and scenario-level totals (# of rooms). |
| Notes: |
| • Seat counts apply where relevant (e.g., classrooms, labs). |
| • Installed totals compute from Installed NTE, or Net + Install % if no NTE is provided. |
| • Mark Quick Ship items and typical lead times to indicate schedule resilience. |
| • Co-op pricing may be used; disclose details and mirror in Attachment A. |
B - Package Catalog
| Tab D – PFV Typical Room Package Template (PFV ONLY): Provide typical room packages (e.g., classroom, SPED, library, admin) with representative installed pricing. | ||||||
| *Package ID | *Room Type | *Package Name | Student/Seat Count (if applicable) | *Delivered or Installed | Finish Palette ID (optional) | Assumptions / Notes (clearances, IT/Power, etc.) |
| P-001 | Standard Classroom (Elem) – 25–30 seats | Elementary Classroom 30-Seat | 30 | Delivered & Installed | Palette A | Assumes 3 duplex outlets along teaching wall; verify final layout. |
B - Package Items
| Tab D – PFV Typical Room Package Template (PFV ONLY): Provide typical room packages (e.g., classroom, SPED, library, admin) with representative installed pricing. | ||||||||||||||||||||||
| *Package ID (match Catalog) | Line # | Ref: Attachment A Row (optional) | Manufacturer | Product Line | SKU | *Description | *Qty per Room | UOM | *MSRP | Discount % (off MSRP) | Net Unit Price (calc) | Installed NTE Unit Price | Install % of Net (if not NTE) | Lead Time (weeks) | Quick Ship? (Y/N) | Quick Ship LT (weeks) | Co‑Op? (Y/N) | Co‑Op Name | Co‑Op Contract # | Extended Net (calc) | Extended Installed (calc) | Notes |
| P-001 | 1 | ExampleCo | Line A | EX-123 | Student Desk, 24x18, adjustable height | 30 | EA | 250 | 0.45 | #VALUE! | 0.12 | 8 | Yes | 4 | #VALUE! | #VALUE! |
B - Package Summary
| Tab D – PFV Typical Room Package Template (PFV ONLY): Provide typical room packages (e.g., classroom, SPED, library, admin) with representative installed pricing. | |||||||
| *Package ID | Room Type (from Catalog) | Seat Count (from Catalog) | Installed Total (calc) | Delivered/Net Total (calc) | Cost per Seat (Installed) | # of Rooms (enter) | Scenario Installed Total (calc) |
| P-001 | #N/A | #N/A | #VALUE! | 10 | #VALUE! |
B - Lists
| Tab D – PFV Typical Room Package Template (PFV ONLY): Provide typical room packages (e.g., classroom, SPED, library, admin) with representative installed pricing. | ||
| Standard Classroom (Elem) – 25–30 seats | Yes | Delivered Only |
| Standard Classroom (MS/HS) – 30–32 seats | No | Delivered & Installed |
| SPED / Resource Room | ||
| Science Lab (MS) – 28–32 seats | ||
| Science Lab (HS) – 28–32 seats | ||
| Library / Media Center | ||
| Admin Office / Counselor | ||
| Conference Room | ||
| Teacher Planning / Workroom | ||
| Cafeteria / Commons | ||
| Makerspace / CTE | ||
| Pre‑K Classroom – 16–20 seats | ||
| Kindergarten Classroom – 20–24 seats |
C - Instructions
| Tab B – Category Coverage Matrix (Category Vendors ONLY): Identify proposed categories, manufacturer lines, SKUs, MSRP, discount/off-MSRP, and any installed NTE pricing. |
| Attachment B – Category Coverage Matrix (Instructions) |
| Use this workbook to summarize your category and manufacturer coverage. |
| This is a companion to Attachment A (Pricing). Ensure that any categories/manufacturer lines listed here are also priced in Attachment A. |
| Guidance: |
| • One row per category/manufacturer/line combination is recommended. |
| • For 'Primary SKUs / Families', list the most common SKUs or product families. |
| • Mark compliance and finish options where applicable. |
| • Warranty is expressed in years for the predominant items in that line. |
C - Coverage Matrix (Attachment
| Tab B – Category Coverage Matrix (Category Vendors ONLY): Identify proposed categories, manufacturer lines, SKUs, MSRP, discount/off-MSRP, and any installed NTE pricing. | |||||||
| Category | Manufacturer | Product Line | Primary SKUs / Families | Finish Options Available? (Y/N) | ADA/Compliance Notes | Warranty (years) | Notes (Include link to Attachment A rows, if helpful) |
C - Lists
| Tab B – Category Coverage Matrix (Category Vendors ONLY): Identify proposed categories, manufacturer lines, SKUs, MSRP, discount/off-MSRP, and any installed NTE pricing. | |
| Classroom & Teacher | Yes |
| Tables | No |
| Specialty/Instructional (Science/Lab, Art, CTE, SPED) | |
| Common Spaces (Cafeteria, Library/Media, Lounge) | |
| Administrative/Office | |
| Early Learning (Pre‑K/K) | |
| Ancillary (Lecterns, Charging, Partitions) |
D - Instructions
| Tab C – Pool Declaration & Checklist (ALL Offerors): Indicate PFV, Category, or both. PFVs must attest to minimum qualifications. |
| Attachment C – Pool Declaration & Qualification Checklist (Instructions) |
| Use this form to declare which pool(s) you are proposing for and to attest to PFV minimum qualifications, if applicable. |
| Submit this with your proposal along with Attachments A and (optionally) B. |
D - Checklist (Attachment C)
| Tab C – Pool Declaration & Checklist (ALL Offerors): Indicate PFV, Category, or both. PFVs must attest to minimum qualifications. | |||||||
| Section A – Offeror Information | |||||||
| Legal Entity Name* | |||||||
| Primary Contact Name* | |||||||
| Title | |||||||
| Email* | |||||||
| Phone* | |||||||
| Address | |||||||
| Section B – Pool Declaration | |||||||
| Proposing For* | |||||||
| Section C – PFV Minimum Qualifications (Complete only if proposing PFV or Both) | |||||||
| Capacity for full K–12 turnkey furnishing (design support, PM, delivery/inside delivery, installation, close‑out) – Attest? (Y/N) | |||||||
| Completed ≥3 comparable K–12 full‑school FF&E projects in last 5 years – Attest? (Y/N) | |||||||
| Warehousing within reasonable proximity to APS and surge capacity – Attest? (Y/N) | |||||||
| Dedicated PM and on‑site lead installer/foreman – Attest? (Y/N) | |||||||
| Warranty/service infrastructure covering Denver metro – Attest? (Y/N) | |||||||
| Section D – K–12 Full‑School FF&E References (PFV applicants; provide at least 3) | |||||||
| District/Client | Project Name | Scope Summary | Install Year | Contact Name | Contact Title | Contact Email | Contact Phone |
| Section E – Attestation | ||
| I hereby certify that the information provided is true and correct. Authorized Signer: | Date: | |
| Name: | Title: | Signature: |
D - Lists
| Tab C – Pool Declaration & Checklist (ALL Offerors): Indicate PFV, Category, or both. PFVs must attest to minimum qualifications. | |
| PFV (Full-Furnish Vendor) | Yes |
| Category Vendor | No |
| Both PFV and Category |
File details come from the government source that posted it. Updated .