District Wide 3 year Fencing

Royal Oak School District in Macomb County, Michigan issued a Request for Proposal (RFP) for district-wide fencing installation and removal services under a three-year contract period. The procurement encompasses installation of chain-link fencing at multiple district locations in 4, 6, and 8-foot heights, backstop installations, and removal of existing fencing infrastructure. Bidders were required to submit sealed electronic bids by 1:30 PM on Thursday, April 30, 2020, with a virtual bid opening scheduled for 2:00 PM the same day. The Board of Education recommendation for contract award was scheduled for Thursday, May 14, 2020 at 7:00 PM. Prospective bidders were required to visit project sites to verify conditions and conduct field measurements, though no mandatory pre-bid meeting was held. Successful bidders must demonstrate at least five years of experience on similar fencing projects and submit unit pricing for fencing installation and removal by linear footage (in 100-foot sections) and backstop work, along with hourly labor rates. The contract requires 100 percent Performance and Payment Bonds, an 18-month warranty on materials and installation, and comprehensive insurance coverage including workers' compensation, general liability, automobile liability, and an Owner's Contractor's Protective Policy, all with minimum combined single limits of $1,000,000 per occurrence.

The RFP document does not specify any set-aside designations or restrictions limiting eligibility to disadvantaged enterprises or particular organization types. No incumbent vendors or current contractors were identified in the available documentation. Bidders are responsible for obtaining all necessary permits, licenses, and taxes; performing daily cleanup and debris removal; site restoration; and conducting background checks for all on-site personnel. The contract structure includes provisions for bidders to propose percentage price increases for 2021 and 2022. All bidders must submit sworn affidavits disclosing any familial relationships with school board members or superintendent and certifying non-compliance with Iran Economic Sanctions Act requirements. No specific budget range or award value was disclosed in the bid documents. The District reserves the right to terminate the contract for convenience and may reject any or all bids.