District Security Upgrades

East Lansing Public Schools (ELPS) is seeking bids for a comprehensive district-wide security technology upgrade across four facilities: New Administration Building, Red Cedar Elementary School, MacDonald Middle School, and East Lansing High School. The Technology Bid #3064 involves procuring and installing low voltage cabling, video monitoring equipment, and building access control systems using IEEE Ethernet technology. The project requires contractors to design, install, configure, test, and document a complex security infrastructure that includes 122 Ethernet cameras from manufacturers like Axis, Genetec, and HID, along with network video door stations, credential readers, and central management software. A mandatory pre-bid conference is scheduled for March 6, 2025, at 3:00 PM, with intent to bid submissions due by March 7, 2025, and public bids due on March 24, 2025, at 9:00 AM. Bidders must submit a 5% bid security with their proposal and will be required to provide a 100% performance and payment bond if awarded the contract. The project timeline anticipates work commencing in May 2025, substantial completion by July 2025, and project close-out in August 2025.

The procurement allows for voluntary alternates and includes mandatory alternate pricing for camera and card reader technologies, with the district allocating $10,000 each for infrastructure and network infrastructure upgrades. Contractors must provide comprehensive training for system operators and administrators, including manufacturer certification courses, and will be required to offer a one-year warranty on all installed systems. The central management software will be installed on an owner-provided virtual machine, indicating potential integration requirements with existing technological infrastructure. While no specific set-aside designations or restrictions on bidder types are explicitly mentioned in the documents, contractors will need to demonstrate technical expertise in security system design and implementation. The total project budget is not precisely defined, but the allocated infrastructure funds and the comprehensive nature of the security upgrades suggest a significant investment. Interested bidders must communicate with Rebecca Szilagy from Communications by Design, Inc. for document procurement and clarifications, and must submit physical sealed bids to the specified location, with electronic or faxed submissions not being accepted.