District Security Cameras - See Attached

Cedar Springs Public Schools is seeking proposals for a district-wide security camera system upgrade through a Request for Proposal (RFP) covering multiple facilities in Kent County and Cheboygan City, Michigan. The project involves designing, furnishing, installing, and configuring a comprehensive turn-key security camera solution that will expand and upgrade the existing Avigilon camera system across several district buildings. Specific locations include Cedar Trails Elementary School, Cedar View Elementary School, High School (targeting new weight room/cheer gym, H Wing, exterior areas, and main office), and the Maintenance Building/Transportation & FFA Barn. Vendors must be Avigilon Partners with demonstrated proficiency in system installation and configuration, required to provide a server meeting NVR6 Premium Rack-mounted specifications capable of storing 24/7 recordings for 30 days. The RFP mandates purple Cat 6 cabling installation and full compatibility with the current Avigilon ACC version 7 system. Sealed bids are due by March 3, 2025, at 2:00 PM local time, with bid opening immediately following, and project implementation scheduled to begin June 9, 2025, with completion required by August 8, 2025.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide unit pricing for each camera model and allow for a 30% quantity adjustment without price changes, with the district providing network switching infrastructure. Required insurance includes Workers' Compensation, Commercial General Liability of $1M per occurrence, and Motor Vehicle Liability of $1M per occurrence. All prices must be F.O.B. Cedar Springs, Michigan, and the district is tax-exempt. While no specific budget range is explicitly stated in the documents, the comprehensive nature of the project involving multiple buildings and advanced security technology suggests a significant investment. The current infrastructure involves an existing Avigilon camera system, which means the new solution must seamlessly integrate with the district's current technological ecosystem. No incumbent vendors are specifically identified in the procurement documents.