District Portable Restrooms and Services

Bend Park and Recreation District (BPRD) is seeking proposals for portable restroom and related services to support its extensive park and trail system covering over 3,000 acres, 81 parks, and 70 miles of trails. The Request for Proposals (RFP) requires a qualified vendor to provide comprehensive portable restroom services, including delivery, placement, cleaning, maintenance, vandalism response, and removal for parks, trails, facilities, and special events. Proposers must currently provide portable restroom services and meet specific equipment requirements, such as using restrooms less than five years old, in gray or green colors, with functioning locks, occupancy indicators, and necessary sanitation supplies. The RFP will be evaluated using a 100-point technical scoring system, with additional potential points for presentations, considering factors like insurance coverage, experience, staff qualifications, service capabilities, references, and pricing. Key performance requirements include a two-hour response time for service calls, 24-hour restoration for damaged units, and customer service availability Monday through Friday from 8:00 AM to 5:00 PM Pacific Time. The RFP was issued on January 12, 2026, with proposals due on February 5, 2026, at 2:00 p.m. Pacific Time, with an anticipated contract execution by March 31, 2026, and full service implementation by April 1, 2026.

The RFP does not specify any set-aside designations or restrictions for disadvantaged enterprises. The current incumbent vendor is Little John's Portable Toilets, whose 2024 and 2025 quantity information is provided in the attachments as a reference for potential bidders. The contract will have an initial term from execution through March 31, 2027, with four optional one-year renewal terms available. While specific budget ranges are not explicitly stated, the Price Schedule attachment (Attachment C) provides a comprehensive pricing framework for various restroom types and service durations, including daily, weekly, monthly, annual, and special event rates. Pricing must remain fixed for the initial contract term and each renewal period, with no increases permitted. The District currently requires portable restroom services across multiple locations, including parks, camps, schools, athletic fields, and river access points, with quantities varying seasonally from single units to up to 38 accessible seasonal restrooms at certain facilities. All costs associated with vandalism response, graffiti removal, repair, and replacement are to be included in the contractor's rental and service pricing, with no additional compensation available.