District Five, Process Server

The Florida Department of Transportation District Five is issuing a Request for Proposal (RFP) to procure process server services and related legal support services for a three-year contract term beginning May 14, 2026, with renewal options available for up to an additional three years. The procuring agency is FDOT District Five, covering nine counties including Volusia County, with the majority of services to be performed within this region. The specific services required include service of process for legal documents on local, statewide, and out-of-state bases; legal courier services between the Department and various government offices and courthouses; legal document retrieval services from courts and public records; and investigative services as needed. Services must be provided on expedited, priority, and routine bases depending on departmental request, with compensation based on unit rates for these service levels plus actual reimbursable expenses such as postage, certified copies, and witness fees. Required qualifications include registration with MyFloridaMarketplace, authorization to conduct business in Florida for out-of-state entities, valid process server licensing from the Florida Department of Business and Professional Regulation, compliance with E-Verify requirements, and general liability insurance with minimum combined bodily injury limits of $200,000 per person and $300,000 per occurrence, plus property damage insurance of $200,000 per occurrence. Proposals are due by April 28, 2026, at 10:00 AM, with technical proposals to be opened publicly the same day at 2:00 PM and price proposals opened on May 4, 2026, at 11:00 AM; the notice of intended award will be posted on May 11, 2026. Evaluation criteria include technical merit worth 100 points (broken down into executive summary at 15 points, management plan at 40 points, technical plan at 40 points, and work plan at 5 points) and price evaluation at 20 points, with a minimum technical score of 80 points required for price proposal consideration.

There are no set-aside designations or disadvantaged enterprise restrictions identified in the solicitation documents provided. All qualified vendors meeting the licensing and registration requirements are eligible to respond, regardless of organizational type or size. No incumbent vendors or current contractors are identified in the available documentation. The Department has allocated $50,000 in initial funding for this indefinite quantity, task work order-driven agreement with no guaranteed minimum volume; however, this funding may be increased or decreased based on actual need and budget availability through Letters of Authorization. Vendors must submit certifications regarding scrutinized companies lists compliance and will be subject to liquidated damages of $100.00 per calendar day for failure to complete authorized services by designated completion dates. Prospective bidders must monitor the Vendor Information Portal for any addenda or modifications to the solicitation prior to submission.