Q&A #2.pdf
PDF 645 KB Posted
- Attached to
- District Five, Process Server
- Solicitation number
- RFP-15595
- Issued by
- Volusia County, Florida
About this file
This is a Questions and Answers document issued by the Florida Department of Transportation (FDOT) District Five in response to bidder inquiries regarding the District Five Process Server RFP (DOT-RFP-26-5001-SERV). The document addresses clarifications on service delivery requirements across the nine-county District Five region, including Volusia County. Key service requirements encompass process server activities, legal courier services, document retrieval, and investigative services to be provided on expedited, priority, and routine bases. Proposals were due April 28, 2026, at 10:00 AM, with technical proposals opened publicly the same day at 2:00 PM and price proposals opened May 4, 2026. The notice of intended award was posted May 11, 2026. The contract term begins May 14, 2026, for three years with renewal options available for up to an additional three years.
The Q&A clarifications establish that physical document pickup from the DeLand office is required regardless of destination county, including locations with travel times exceeding two hours one way. However, documents for service requests outside Volusia County may be provided electronically to facilitate direct routing. Expedited service must be completed within one to two business days regardless of distance or county and should be provided electronically, except in counties requiring a Motion and Order to Appoint Process Server, where the proposer must notify FDOT and coordinate with the Department regarding whether service documents and fees are sent to the county Sheriff or whether FDOT will prepare the Motion and Order. The initial funding allocation is $50,000 for this indefinite quantity, task work order-driven agreement with no guaranteed minimum volume. Liquidated damages of $100.00 per calendar day apply for failure to complete authorized services by designated completion dates. Bidders must possess valid Florida process server licensing, general liability insurance with minimum limits of $200,000 per person and $300,000 per occurrence, and comply with E-Verify requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Q&A #1.pdf | ||
| FINAL DOT-RFP-26-5001-SERV.pdf | ||
| Q&A #1.pdf | ||
| Q&A #3.pdf | ||
| FINAL DOT-RFP-26-5001-SERV.pdf |
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Text version
Florida Department of Transportation
RON DESANTIS
GOVERNOR
719 S. Woodland Boulevard DeLand, Florida 32720-6834
JARED W. PERDUE, P.E.
SECRETARY
Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov
Page | 1
Questions and Answers #2
ADVERTISEMENT NUMBER: DOT-RFP-26-5001-SERV
DESCRIPTION: District Five, Process Server
DATE: 4/10/2026
1. QUESTION:
Regarding Exhibit A – Service of Process and Legal Courier Services:
Please clarify the Department’s expectations regarding document distribution, physical pickup requirements, and service timeframes across District 5.
1a. For service requests or courier deliveries occurring in counties outside of Volusia County, will the Department provide documents electronically (e.g., via email or file transfer) to allow for direct routing and timely service within those counties?
RESPONSE:
Yes
2. QUESTION:
In instances where physical pickup from the DeLand office is required, should proposers assume that documents must be retrieved from that location regardless of the destination county, including locations where travel times may exceed two (2) hours one way?
Yes
Page | 2
3. QUESTION:
Is physical pickup from the DeLand office intended primarily for services within Volusia County, with documents for other counties provided electronically to facilitate timely routing?
No
4. QUESTION:
Please also clarify how expedited and priority service requirements are intended to be applied across the full geographic area of District 5.
4a. Specifically, are these service levels (e.g., expedited pickup within one hour and same-day delivery) expected to apply uniformly regardless of distance, or should proposers account for travel time when planning delivery schedules for outer counties?
RESPONSE:
Expedited service should be anticipated within 1 – 2 business days regardless of distance or county and should be provided electronically, excepting those counties that require Motion and Order to Appoint Process Server. In such counties that require Motion and Order Appointing Process Server, the proposer shall notify the Department of the requirement and advise the Department of same. In such instances, the Department will determine if the proposer shall send the service documents along with the fee to the Sheriff of the county which the Motion and Order are required or if the Department will prepare the Motion and Order Appointing Process Server. If the Motion and Order Appointing Process Server is prepared by the Department, the proposer shall provide the appropriate information (names, individuals) that the Court requires to sign the Order.
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