District classroom mover summer 2026 moving services

School District U-46, located in Illinois's northwest suburbs spanning Cook, DuPage, and Kane counties, is soliciting competitive bids for District Classroom Mover Summer 2026 Moving Services to facilitate the transfer of equipment and educational materials between schools and internal transfers within buildings across its 57-school district serving over 34,000 students. The procurement involves comprehensive moving services including the relocation of classroom furniture, instructional materials, technology equipment, and specialized educational resources from identified source locations to destination schools during the summer 2026 period (move-out dates between May 21 and August 20, 2026). Bidders must provide detailed cost proposals covering labor, transportation, equipment, and ancillary services with all costs itemized and presented as fixed lump-sum prices per site, and must acknowledge compliance with all specifications including safe packing, loading, transportation, unloading, placement of materials, post-move assistance (up to 16 hours per building with two personnel), on-site supervision, floor protection, and daily cleanup. The district released the Invitation to Bid on January 26, 2026, with mandatory pre-bid meetings scheduled for February 3, 2026 at 4:00 PM CST (featuring site visits to Hilltop Elementary and Glenbrook Elementary) and February 4, 2026 at 3:00 PM CST (featuring site visits to Century Oaks Elementary, Illinois Park Elementary, and Kimball Middle School); vendor questions are due by February 6, 2026 at 11:00 AM CST with responses issued by February 10, 2026. All bids must be submitted through the Euna Procurement electronic bidding portal by February 18, 2026 at 9:00 AM CST, with a public bid opening via Zoom on the same date at 9:00 AM Central Time. The Board of Education will review bids on April 13, 2026 with anticipated approval by April 27, 2026, and the contract term extends through August 30, 2026 with no automatic renewal. Evaluation criteria include contractor qualifications, experience with educational facility moves, equipment handling expertise, pricing competitiveness, proposed timeline for project completion, insurance coverage, worker safety protocols, and equipment protection measures.

Prevailing wage requirements apply to designated buildings including Glenbrook Elementary, Century Oaks Elementary, Kimball Middle School, and Illinois Park Elementary, with workers paid not less than prevailing wage rates established by the Illinois Department of Labor for the localities where work is performed. All contractors and subcontractors must comply with federal and state laws including non-discrimination statutes, criminal background check requirements per Illinois School Code, debarment certifications, and must maintain comprehensive insurance coverage including $500,000 workers' compensation per occurrence, $1,000,000 comprehensive general liability per occurrence/$2,000,000 aggregate, $1,000,000 comprehensive automobile liability per occurrence, and $10,000,000 umbrella coverage with the district named as additional insured. Bond requirements apply if the solicitation amount exceeds $25,000 and involves building improvements. The district will award the contract to the lowest responsive and responsible bidder and reserves the right to award to one or multiple providers at its discretion; any vendor failing to attend the mandatory pre-bid meetings will be excluded from award consideration. The solicitation does not identify incumbent vendors or existing contractual relationships, and the moving services are funded through the district's capital improvement and operational budgets with no specific total budget value disclosed in the available documentation. The project encompasses eight separate base bids organized by middle school networks (Eastview, Kimball, Kenyon Woods, Larsen, Canton, Tefft, Hawk Hollow, and Legacy/Ellis), with bidders submitting pricing for each network and the opportunity to quote hourly rates for additional moving requests outside the base bid scope.