Distribution Pole Replacement Project-City of Gallup (Stagecoach)

The City of Gallup, New Mexico, located in Quay County, is seeking a High Voltage Certified Contractor to execute the Distribution Pole Replacement Project in the Stagecoach subdivision. The procurement, identified as Invitation to Bid #2025-ITB-012, involves replacing 10 utility distribution poles that have failed and are situated in areas with limited access. Contractors must possess high voltage certification, comply with the National Electrical Safety Code, and have necessary licenses and permits. The project requires developing a comprehensive safety plan, minimizing utility outages, and adhering to OSHA regulations. Bidders must submit electronic proposals through the City's eProcurement Portal by November 20, 2024, at 2:00 pm, with a project completion timeline of 30 calendar days after receiving the Notice to Proceed. Evaluation criteria will focus on the lowest responsible bidder, with consideration given to proposed completion dates and pricing. A mandatory 5% bid bond is required, and contractors must provide performance and payment bonds for 100% of the contract amount.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The estimated total project cost is $250,000, with the contract covering labor and equipment, while the City of Gallup will provide all materials. The project will involve detailed site assessments at multiple locations within the Stagecoach subdivision, including specific addresses on Wagon Road, Calle Pinion, Freedom Drive, Escalante Road, and Stagecoach Road. Each site has unique access challenges, such as chain-link fences, dogs, and limited right-of-way, requiring careful coordination with property owners. The contract is structured for a one-year term from 2024 to 2025, with potential renewal options for up to three additional years through 2028. Wage rates for various trade classifications are predetermined, with specific base and fringe rates effective January 1, 2024, for electricians, linemen, and equipment operators.