Dishwasher Rental Lease, Maintenance, and Repair Services for Vernon State Hospital (VSH)

The Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services division, is requesting bids on dishwasher rental lease, maintenance, and repair services for Vernon State Hospital (VSH) and its South Campus in Vernon, Texas, under IFB HHS0017861, with responses due August 28, 2026, at 10:30 a.m. Central Time and questions due August 18, 2026.

The scope encompasses monthly leasing of 17 Auto-Chlor dishwashing machines and booster heaters distributed across nine building locations, with as-needed repair and routine maintenance services. Current equipment includes six UC-34 model machines, two A4/A5 model machines, one ADA 66 model machine, and eight booster heaters. The contractor must respond to service calls within four hours during regular business hours (Monday–Friday, 8 a.m. to 5 p.m. Central Time) and within one hour for emergency calls. All pricing must be submitted as firm, fixed rates on the provided Pricing Sheet (Exhibit C), covering labor, equipment, materials, supplies, and related expenses. The historical monthly spend for comparable services was $22,685.00 (September 1, 2024–August 31, 2025), provided as guideline only and not a guarantee of volume. Pricing adjustments are permitted only at HHSC's sole discretion, correlated to the Consumer Price Index using the specified Bureau of Labor Statistics formula or based on federal minimum wage increases with supporting documentation.

The initial contract term runs September 1, 2026, through August 31, 2027, with no renewal options but an optional one-year extension at HHSC's discretion. Bidders must demonstrate a minimum of five years of relevant experience, with assigned personnel having at least three years of relevant experience, and must provide three verifiable references from contracts completed within the last three years. Required insurance includes workers' compensation ($1,000,000 employer's liability limits), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Historically Underutilized Business (HUB) subcontracting plans are encouraged but not required. Award will be made to the bidder offering best value based on qualifications, ability to meet performance requirements, and price, with no guarantee of volume or compensation.