Exhibit C - Pricing Sheet.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Dishwasher Rental Lease, Maintenance, and Repair Services for Vernon State Hospital (VSH)
- Solicitation number
- HHS0017861
- Issued by
- Texas
About this file
Summary
This is Exhibit C - Pricing Sheet for a solicitation by the Texas Health and Human Services Commission (HHSC) for dishwasher rental lease, maintenance, and repair services at Vernon State Hospital (VSH). The solicitation (Event ID: HHSTX-HHS0017861) seeks competitive bids to establish a contract for dishwasher and booster heater leasing, routine maintenance, and as-needed repair services supporting the facility's central kitchen department and unit dining rooms across multiple buildings including Spruce, Cottonwood, Maples, Oaks, Elms, Cedars, Mooney, and South Campus. The contract encompasses equipment such as Auto-Chlor Model UC-34, A4/A5, and ADA66 dishwashers, as well as booster heaters. The solicitation was posted on August 13, 2026, with a bid due date of August 28, 2026. The contract term begins September 1, 2026, and ends August 31, 2027, with provisions allowing Vernon State Hospital to add or delete services during the contract period and to require continued performance beyond the initial term at awarded rates.
Bidders are required to submit monthly pricing for each equipment type on an all-inclusive basis covering lease, routine maintenance, and as-needed repairs, as well as regular, overtime, and emergency hourly rates. The total estimated amount for the contract is $31,498.80, broken down across four line items: $15,000.00 for unit dining room dishwashers, $5,051.40 for the central kitchen main dishwasher lease, $5,147.40 for Mooney and South Campus A4 and A5 dishwashers, and $6,300.00 for booster heaters. The file indicates that Auto-Chlor Services LLC is the vendor listed with contact information and details for delivery, invoicing, and contract management, with the previous purchase order referencing HHSTX-6-0000381800. Delivery is required during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) at the central kitchen, with preference for deliveries before 10:00 a.m. Mandatory submission requirements include completed Exhibits A, C, and D, with optional submission of Exhibit F and Addendum Acknowledgement Forms if applicable.
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General Details
| Exhibit C - Pricing Sheet | ||||||||
| PeopleSoft Strategic Sourcing | ||||||||
| Event ID | Format | Type | Round | Version | Respondent: | Enter Company Name and Federal ID # Here | ||
| HHSTX-HHS0017861 | Sell | RFx | 1 | 1 | ||||
| Event Name | Submit To: | HHS Purchasing | ||||||
| Dishwasher Lease, Maintenance, and Repairs at VSH | See Part A for Submission Instructions | |||||||
| Post Date | Due Date | |||||||
| 8/13/26 | 8/28/26 | United States | ||||||
| Event Currency: | US Dollar | Contact: | Wilczynski,Isaiah Nicko | |||||
| Bids Allowed in Other Currency: | No | Phone: | ||||||
| Email: | ||||||||
| Event Description | ||||||||
| HHSC PCS is seeking competitive bids to establish contract(s) for dishwasher rental lease, maintenance, and repair services for Vernon State Hospital (VSH). | ||||||||
| General Questions | ||||||||
| Question | UOM | Best | Worst | Response: | ||||
| Attach completed and signed Exhibit A HHS Solicitation Affirmations, Pages 1-13. Failure to submit will disqualify bid response. | A file attachment is required to satisfy this question. | |||||||
| Bid Factor Response Required: Yes |
Response Comments
| Attach completed Exhibit C Pricing Sheet. Failure to submit will disqualify bid response. | A file attachment is required to satisfy this question. |
| Bid Factor Response Required: Yes |
Response Comments
| Attach completed Exhibit D Bidder Reference Form. | A file attachment is required to satisfy this question. |
| Bid Factor Response Required: Yes |
Response Comments
| Attach completed Exhibit F Form 4109 Application for Texas Identification Number, if applicable. | A file attachment is required to satisfy this question. |
| Bid Factor Response Required: No |
Response Comments
| Attach completed and signed Addendum Acknowledgement Form(s), if issued. | A file attachment is required to satisfy this question. |
| Bid Factor Response Required: No |
Response Comments
| What is your monthly price to provide leases, routine maintenance, and as-needed repair for the Auto-Chlor Model UC-34 Dish Machine (or equivalent) per Section 7.1 of the SOW? Pricing shall be all inclusive. | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
| What is your monthly price to provide leases, routine maintenance, and as-needed repair for the Auto-Chlor Model A4/A5 Dish Machine (or equivalent) per Section 7.1 of the SOW? Pricing shall be all inclusive. | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
| What is your monthly price to provide leases, routine maintenance, and as-needed repair for the Auto-Chlor Model ADA66 Dish Machine (or equivalent) per Section 7.1 of the SOW? Pricing shall be all inclusive. | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
| What is your monthly price to provide leases, routine maintenance, and as-needed repair for the Auto-Chlor Model Booster Heaters (or equivalent) per Section 7.1 of the SOW? Pricing shall be all inclusive. | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
| What is your regular hourly rate? | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
| What is the overtime hourly rate? | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
| What is your emergency hourly rate? | 0.0 | 0.0 |
| Bid Factor Response Required: Yes | ||
| Ideal Response Required: No | ||
| Response Comments |
Line Details
| Exhibit C - Pricing Sheet | ||||||||
| PeopleSoft Strategic Sourcing | ||||||||
| Event ID | Format | Type | Round | Version | Respondent: | |||
| HHSTX-HHS0017861 | Sell | RFx | 1 | 1 | ||||
| Event Name | Submit To: | HHS Purchasing | ||||||
| Dishwasher Lease, Maintenance, and Repairs at VSH | See Part A for Submission Instructions | |||||||
| Post Date | Due Date | |||||||
| 8/13/26 | 8/28/26 | United States | ||||||
| Event Currency: | US Dollar | Contact: | Wilczynski,Isaiah Nicko | |||||
| Bids Allowed in Other Currency: | No | Phone: | ||||||
| Email: | ||||||||
| Line Details | ||||||||
| For "No Bid", LEAVE BLANK | ||||||||
| Line: 1 | NIGP Class Item: 97725 | Expected Qty: 1 | UOM: LOT | Quantity: | Price | |||
| Bid Required: Yes | Reserve Price: No | Vendor Response : | 1 | |||||
| Line Description : AUTO-CHLOR DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / GOODS AND SERVICES / CF9-VSH FOR SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS / AMOUNT: $15,000.00 | ||||||||
| Comments | ||||||||
| - F2700 / DISHWASHER & BOOSTER HEATER LEASES /FY27 /GOODS AND SERVICES / AUTO-CHLOR/CF9 VSH AMOUNT: $31,498.80 REQUEST NAME: FY27 DISHWASHER AND BOOSTER LEASE BLANKET PURCHASE ORDER TERM: 9/1/2026 - 08/31/2027 SCOR DIVISION: 21 HHSC-CPSO SCOR OTHER SUBJECT: CF9-VSH: DISHWASHER AND BOOSTER HEATER LEASES AND SERVICE NIGP CODE: 977/25 ACCOUNT: 740600 UOM: LOT CLASS: 03036 SPEEDCHART:F3E010 VENDOR NAME: AUTO-CHLOR SERVICES LLC VENDOR ADDRESS: P.O. BOX 9384 VENDOR CITY & ZIP: AMARILLO, TX 79059384 VENDOR CONTACT: CAREY THOMPSON, BRANCH MGR. VENDOR PHONE: 806-391-9567 VENDOR EMAIL: CATHOMPSON@AUTHCHLOR.COM VID: 1720927398 0 REGIONAL CONTRACT MANAGER: STEPHANY VANBOLDEN CONTRACT MANAGER PHONE: 972-551-8563 CONTRACT MANAGER EMAIL: STEPHANY.VANBOLDEN@HHS.TEXAS.GOV SME AGENCY CONTACT: JOYCE LITTLEFIELD SME AGENCY PHONE: 940-552-4081 / 940-552-4207 FAX SME AGENCY EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV CONTRACT MANAGER: SARAH MATNEY CONTRACT MGR. PHONE: 940-552-4385 CONTRACT MGR. EMAIL: SARAH.MATNEY@HHS.TEXAS.GOV PREVIOUS PURCHASER: JAVORASHAY JOHNSON PURCHASER EMAIL: JAVORASHAY.JOHNSON@HHS.TEXAS.GOV PURCHASER PHONE: 512-406-2563 PREVIOUS PO: HHSTX-6-0000381800 PCS EMAIL PO TO: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV LEAD CONTACT AND SME SARAH.MATNEY@HHS.TEXAS.COM CONTRACT MANAGER STEPHANY.VANBOLDEN@HHS.TEXAS.COM REGIONAL CONTRACT MANAGER VENDORS SEND INVOICES VIA EMAIL TO: HHSCTSHACCOUNTING@HHS.TEXAS.GOV PO BILL TO INFORMATION: TERRELL STATE HOSPITAL ACCOUNTING DEPARTMENT P.O. BOX 70 1200 EAST BRIN STREET TERRELL, TX, TEXAS 75160 MAIL CODE: 5030 EMAIL: HHSCTSHACCOUNTING@HHS.TEXAS.GOV MAIL TO INFORMATION: BUILDING: CENTRAL KITCHEN CONTACT: JOYCE LITTLEFIELD PHONE: 940-552-4081 FAX: 940-552-4207 EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV ____________________________________________________________________________ SHIP TO INFORMATION: VERNON STATE HOSPITAL ATTN: JOYCE LITTLEFIELD 4730 COLLEGE DRIVE VERNON, TEXAS 76384 MAIL CODE: 5009 _______________________________________________________________________ JUSTIFICATION: DISHWASHER AND BOOSTER HEATER LEASES ¿ SANITIZATION OF DISHES USED BY THE VERNON STATE HOSPITAL CENTRAL KITCHEN DEPARTMENT AND UNIT DINING ROOMS SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS. LINE 1 DESCRIPTION: AUTO-CHLOR DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / GOODS AND SERVICES / CF9-VSH FOR SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS / AMOUNT: $15,000.00 LINE 2 DESCRIPTION: AUTO-CHLOR CENTRAL KITCHEN - MAIN DISHWASHER LEASE / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / AMOUNT: $5,051.40 LINE 3 DESCRIPTION: DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / MOONEY & SOUTH CAMPUS A4 & A5 / AMOUNT: $5,147.40 LINE 4 DESCRIPTION: BOOSTER HEATERS FOR DISHWASHER LEASES/ FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS / AMOUNT: $6,300.00 TOTAL AMOUNT: $31,498.80 TIME PERIOD: TERM BEGINS 09/01/2026 AND ENDS 8/31/2027. DURING THIS PERIOD, VERNON STATE HOSPITAL RESERVES THE RIGHT TO ADD OR DELETE SERVICE DURING THE PERIOD COVERED BY ANY RESULTING CONTRACT. EMERGENCY OPTION TO EXTEND SERVICES: THE CONTRACTOR SHALL ALSO AGREE THAT VERNON STATE HOSPITAL MAY REQUIRE CONTINUED PERFORMANCE, BEYOND THE INITIAL TERM OR A RENEWAL CONTRACT TERM, OF ANY OF THE HEREIN DESCRIBED GOODS AT THE RATES SPECIFIED AT THE AWARDED TIME. DELIVERY SCHEDULE: DELIVERIES WILL BE MADE TO CENTRAL KITCHEN DURING NORMAL BUSINESS HOURS 8:00 A.M. TO 5:00 P.M. MONDAY THROUGH FRIDAY. PREFER DELIVERY TO ARRIVE BEFORE 10AM, PRIOR TO OPENING OF BUSINESS. ACCEPTANCE CRITERIA: PRODUCT IS ACCEPTABLE WHEN THE PACKAGING IS SEALED AND CLEAN. THE ORDERED AMOUNT IS AVAILABLE, AND THE DELIVERY REPRESENTATIVE IS PROVIDING GREAT CUSTOMER SERVICE. ALL ITEMS MUST BE WITHIN THE REQUIRED USE BY DATES. FACILITY PERSONNEL HAVE THE RIGHT TO REFUSE UNACCEPTABLE PRODUCTS. DELIVERY UPON REQUEST OVERAGES WILL NOT BE ACCEPTED. |
| For "No Bid", LEAVE BLANK | |||||
| Line: 2 | NIGP Class Item: 97725 | Expected Qty: 1 | UOM: LOT | Quantity: | Price |
| Bid Required: Yes | Reserve Price: No | Vendor Response : | 1 | ||
| Line Description : AUTO-CHLOR CENTRAL KITCHEN - MAIN DISHWASHER LEASE / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / AMOUNT: $5,051.40 | |||||
| Comments | |||||
| - F2700 / DISHWASHER & BOOSTER HEATER LEASES /FY27 /GOODS AND SERVICES / AUTO-CHLOR/CF9 VSH AMOUNT: $31,498.80 REQUEST NAME: FY27 DISHWASHER AND BOOSTER LEASE BLANKET PURCHASE ORDER TERM: 9/1/2026 - 08/31/2027 SCOR DIVISION: 21 HHSC-CPSO SCOR OTHER SUBJECT: CF9-VSH: DISHWASHER AND BOOSTER HEATER LEASES AND SERVICE NIGP CODE: 977/25 ACCOUNT: 740600 UOM: LOT CLASS: 03036 SPEEDCHART:F3E010 VENDOR NAME: AUTO-CHLOR SERVICES LLC VENDOR ADDRESS: P.O. BOX 9384 VENDOR CITY & ZIP: AMARILLO, TX 79059384 VENDOR CONTACT: CAREY THOMPSON, BRANCH MGR. VENDOR PHONE: 806-391-9567 VENDOR EMAIL: CATHOMPSON@AUTHCHLOR.COM VID: 1720927398 0 REGIONAL CONTRACT MANAGER: STEPHANY VANBOLDEN CONTRACT MANAGER PHONE: 972-551-8563 CONTRACT MANAGER EMAIL: STEPHANY.VANBOLDEN@HHS.TEXAS.GOV SME AGENCY CONTACT: JOYCE LITTLEFIELD SME AGENCY PHONE: 940-552-4081 / 940-552-4207 FAX SME AGENCY EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV CONTRACT MANAGER: SARAH MATNEY CONTRACT MGR. PHONE: 940-552-4385 CONTRACT MGR. EMAIL: SARAH.MATNEY@HHS.TEXAS.GOV PREVIOUS PURCHASER: JAVORASHAY JOHNSON PURCHASER EMAIL: JAVORASHAY.JOHNSON@HHS.TEXAS.GOV PURCHASER PHONE: 512-406-2563 PREVIOUS PO: HHSTX-6-0000381800 PCS EMAIL PO TO: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV LEAD CONTACT AND SME SARAH.MATNEY@HHS.TEXAS.COM CONTRACT MANAGER STEPHANY.VANBOLDEN@HHS.TEXAS.COM REGIONAL CONTRACT MANAGER VENDORS SEND INVOICES VIA EMAIL TO: HHSCTSHACCOUNTING@HHS.TEXAS.GOV PO BILL TO INFORMATION: TERRELL STATE HOSPITAL ACCOUNTING DEPARTMENT P.O. BOX 70 1200 EAST BRIN STREET TERRELL, TX, TEXAS 75160 MAIL CODE: 5030 EMAIL: HHSCTSHACCOUNTING@HHS.TEXAS.GOV MAIL TO INFORMATION: BUILDING: CENTRAL KITCHEN CONTACT: JOYCE LITTLEFIELD PHONE: 940-552-4081 FAX: 940-552-4207 EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV ____________________________________________________________________________ SHIP TO INFORMATION: VERNON STATE HOSPITAL ATTN: JOYCE LITTLEFIELD 4730 COLLEGE DRIVE VERNON, TEXAS 76384 MAIL CODE: 5009 _______________________________________________________________________ JUSTIFICATION: DISHWASHER AND BOOSTER HEATER LEASES ¿ SANITIZATION OF DISHES USED BY THE VERNON STATE HOSPITAL CENTRAL KITCHEN DEPARTMENT AND UNIT DINING ROOMS SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS. LINE 1 DESCRIPTION: AUTO-CHLOR DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / GOODS AND SERVICES / CF9-VSH FOR SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS / AMOUNT: $15,000.00 LINE 2 DESCRIPTION: AUTO-CHLOR CENTRAL KITCHEN - MAIN DISHWASHER LEASE / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / AMOUNT: $5,051.40 LINE 3 DESCRIPTION: DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / MOONEY & SOUTH CAMPUS A4 & A5 / AMOUNT: $5,147.40 LINE 4 DESCRIPTION: BOOSTER HEATERS FOR DISHWASHER LEASES/ FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS / AMOUNT: $6,300.00 TOTAL AMOUNT: $31,498.80 TIME PERIOD: TERM BEGINS 09/01/2026 AND ENDS 8/31/2027. DURING THIS PERIOD, VERNON STATE HOSPITAL RESERVES THE RIGHT TO ADD OR DELETE SERVICE DURING THE PERIOD COVERED BY ANY RESULTING CONTRACT. EMERGENCY OPTION TO EXTEND SERVICES: THE CONTRACTOR SHALL ALSO AGREE THAT VERNON STATE HOSPITAL MAY REQUIRE CONTINUED PERFORMANCE, BEYOND THE INITIAL TERM OR A RENEWAL CONTRACT TERM, OF ANY OF THE HEREIN DESCRIBED GOODS AT THE RATES SPECIFIED AT THE AWARDED TIME. DELIVERY SCHEDULE: DELIVERIES WILL BE MADE TO CENTRAL KITCHEN DURING NORMAL BUSINESS HOURS 8:00 A.M. TO 5:00 P.M. MONDAY THROUGH FRIDAY. PREFER DELIVERY TO ARRIVE BEFORE 10AM, PRIOR TO OPENING OF BUSINESS. ACCEPTANCE CRITERIA: PRODUCT IS ACCEPTABLE WHEN THE PACKAGING IS SEALED AND CLEAN. THE ORDERED AMOUNT IS AVAILABLE, AND THE DELIVERY REPRESENTATIVE IS PROVIDING GREAT CUSTOMER SERVICE. ALL ITEMS MUST BE WITHIN THE REQUIRED USE BY DATES. FACILITY PERSONNEL HAVE THE RIGHT TO REFUSE UNACCEPTABLE PRODUCTS. DELIVERY UPON REQUEST OVERAGES WILL NOT BE ACCEPTED. |
| For "No Bid", LEAVE BLANK | |||||
| Line: 3 | NIGP Class Item: 97725 | Expected Qty: 1 | UOM: LOT | Quantity: | Price |
| Bid Required: Yes | Reserve Price: No | Vendor Response : | 1 | ||
| Line Description : DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / MOONEY & SOUTH CAMPUS A4 & A5 / AMOUNT: $5,147.40 | |||||
| Comments | |||||
| - F2700 / DISHWASHER & BOOSTER HEATER LEASES /FY27 /GOODS AND SERVICES / AUTO-CHLOR/CF9 VSH AMOUNT: $31,498.80 REQUEST NAME: FY27 DISHWASHER AND BOOSTER LEASE BLANKET PURCHASE ORDER TERM: 9/1/2026 - 08/31/2027 SCOR DIVISION: 21 HHSC-CPSO SCOR OTHER SUBJECT: CF9-VSH: DISHWASHER AND BOOSTER HEATER LEASES AND SERVICE NIGP CODE: 977/25 ACCOUNT: 740600 UOM: LOT CLASS: 03036 SPEEDCHART:F3E010 VENDOR NAME: AUTO-CHLOR SERVICES LLC VENDOR ADDRESS: P.O. BOX 9384 VENDOR CITY & ZIP: AMARILLO, TX 79059384 VENDOR CONTACT: CAREY THOMPSON, BRANCH MGR. VENDOR PHONE: 806-391-9567 VENDOR EMAIL: CATHOMPSON@AUTHCHLOR.COM VID: 1720927398 0 REGIONAL CONTRACT MANAGER: STEPHANY VANBOLDEN CONTRACT MANAGER PHONE: 972-551-8563 CONTRACT MANAGER EMAIL: STEPHANY.VANBOLDEN@HHS.TEXAS.GOV SME AGENCY CONTACT: JOYCE LITTLEFIELD SME AGENCY PHONE: 940-552-4081 / 940-552-4207 FAX SME AGENCY EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV CONTRACT MANAGER: SARAH MATNEY CONTRACT MGR. PHONE: 940-552-4385 CONTRACT MGR. EMAIL: SARAH.MATNEY@HHS.TEXAS.GOV PREVIOUS PURCHASER: JAVORASHAY JOHNSON PURCHASER EMAIL: JAVORASHAY.JOHNSON@HHS.TEXAS.GOV PURCHASER PHONE: 512-406-2563 PREVIOUS PO: HHSTX-6-0000381800 PCS EMAIL PO TO: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV LEAD CONTACT AND SME SARAH.MATNEY@HHS.TEXAS.COM CONTRACT MANAGER STEPHANY.VANBOLDEN@HHS.TEXAS.COM REGIONAL CONTRACT MANAGER VENDORS SEND INVOICES VIA EMAIL TO: HHSCTSHACCOUNTING@HHS.TEXAS.GOV PO BILL TO INFORMATION: TERRELL STATE HOSPITAL ACCOUNTING DEPARTMENT P.O. BOX 70 1200 EAST BRIN STREET TERRELL, TX, TEXAS 75160 MAIL CODE: 5030 EMAIL: HHSCTSHACCOUNTING@HHS.TEXAS.GOV MAIL TO INFORMATION: BUILDING: CENTRAL KITCHEN CONTACT: JOYCE LITTLEFIELD PHONE: 940-552-4081 FAX: 940-552-4207 EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV ____________________________________________________________________________ SHIP TO INFORMATION: VERNON STATE HOSPITAL ATTN: JOYCE LITTLEFIELD 4730 COLLEGE DRIVE VERNON, TEXAS 76384 MAIL CODE: 5009 _______________________________________________________________________ JUSTIFICATION: DISHWASHER AND BOOSTER HEATER LEASES ¿ SANITIZATION OF DISHES USED BY THE VERNON STATE HOSPITAL CENTRAL KITCHEN DEPARTMENT AND UNIT DINING ROOMS SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS. LINE 1 DESCRIPTION: AUTO-CHLOR DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / GOODS AND SERVICES / CF9-VSH FOR SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS / AMOUNT: $15,000.00 LINE 2 DESCRIPTION: AUTO-CHLOR CENTRAL KITCHEN - MAIN DISHWASHER LEASE / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / AMOUNT: $5,051.40 LINE 3 DESCRIPTION: DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / MOONEY & SOUTH CAMPUS A4 & A5 / AMOUNT: $5,147.40 LINE 4 DESCRIPTION: BOOSTER HEATERS FOR DISHWASHER LEASES/ FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS / AMOUNT: $6,300.00 TOTAL AMOUNT: $31,498.80 TIME PERIOD: TERM BEGINS 09/01/2026 AND ENDS 8/31/2027. DURING THIS PERIOD, VERNON STATE HOSPITAL RESERVES THE RIGHT TO ADD OR DELETE SERVICE DURING THE PERIOD COVERED BY ANY RESULTING CONTRACT. EMERGENCY OPTION TO EXTEND SERVICES: THE CONTRACTOR SHALL ALSO AGREE THAT VERNON STATE HOSPITAL MAY REQUIRE CONTINUED PERFORMANCE, BEYOND THE INITIAL TERM OR A RENEWAL CONTRACT TERM, OF ANY OF THE HEREIN DESCRIBED GOODS AT THE RATES SPECIFIED AT THE AWARDED TIME. DELIVERY SCHEDULE: DELIVERIES WILL BE MADE TO CENTRAL KITCHEN DURING NORMAL BUSINESS HOURS 8:00 A.M. TO 5:00 P.M. MONDAY THROUGH FRIDAY. PREFER DELIVERY TO ARRIVE BEFORE 10AM, PRIOR TO OPENING OF BUSINESS. ACCEPTANCE CRITERIA: PRODUCT IS ACCEPTABLE WHEN THE PACKAGING IS SEALED AND CLEAN. THE ORDERED AMOUNT IS AVAILABLE, AND THE DELIVERY REPRESENTATIVE IS PROVIDING GREAT CUSTOMER SERVICE. ALL ITEMS MUST BE WITHIN THE REQUIRED USE BY DATES. FACILITY PERSONNEL HAVE THE RIGHT TO REFUSE UNACCEPTABLE PRODUCTS. DELIVERY UPON REQUEST OVERAGES WILL NOT BE ACCEPTED. |
| For "No Bid", LEAVE BLANK | |||||
| Line: 4 | NIGP Class Item: 97725 | Expected Qty: 1 | UOM: LOT | Quantity: | Price |
| Bid Required: Yes | Reserve Price: No | Vendor Response : | 1 | ||
| Line Description : BOOSTER HEATERS FOR DISHWASHER LEASES/ FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS / AMOUNT: $6,300.00 | |||||
| Comments | |||||
| - F2700 / DISHWASHER & BOOSTER HEATER LEASES /FY27 /GOODS AND SERVICES / AUTO-CHLOR/CF9 VSH AMOUNT: $31,498.80 REQUEST NAME: FY27 DISHWASHER AND BOOSTER LEASE BLANKET PURCHASE ORDER TERM: 9/1/2026 - 08/31/2027 SCOR DIVISION: 21 HHSC-CPSO SCOR OTHER SUBJECT: CF9-VSH: DISHWASHER AND BOOSTER HEATER LEASES AND SERVICE NIGP CODE: 977/25 ACCOUNT: 740600 UOM: LOT CLASS: 03036 SPEEDCHART:F3E010 VENDOR NAME: AUTO-CHLOR SERVICES LLC VENDOR ADDRESS: P.O. BOX 9384 VENDOR CITY & ZIP: AMARILLO, TX 79059384 VENDOR CONTACT: CAREY THOMPSON, BRANCH MGR. VENDOR PHONE: 806-391-9567 VENDOR EMAIL: CATHOMPSON@AUTHCHLOR.COM VID: 1720927398 0 REGIONAL CONTRACT MANAGER: STEPHANY VANBOLDEN CONTRACT MANAGER PHONE: 972-551-8563 CONTRACT MANAGER EMAIL: STEPHANY.VANBOLDEN@HHS.TEXAS.GOV SME AGENCY CONTACT: JOYCE LITTLEFIELD SME AGENCY PHONE: 940-552-4081 / 940-552-4207 FAX SME AGENCY EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV CONTRACT MANAGER: SARAH MATNEY CONTRACT MGR. PHONE: 940-552-4385 CONTRACT MGR. EMAIL: SARAH.MATNEY@HHS.TEXAS.GOV PREVIOUS PURCHASER: JAVORASHAY JOHNSON PURCHASER EMAIL: JAVORASHAY.JOHNSON@HHS.TEXAS.GOV PURCHASER PHONE: 512-406-2563 PREVIOUS PO: HHSTX-6-0000381800 PCS EMAIL PO TO: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV LEAD CONTACT AND SME SARAH.MATNEY@HHS.TEXAS.COM CONTRACT MANAGER STEPHANY.VANBOLDEN@HHS.TEXAS.COM REGIONAL CONTRACT MANAGER VENDORS SEND INVOICES VIA EMAIL TO: HHSCTSHACCOUNTING@HHS.TEXAS.GOV PO BILL TO INFORMATION: TERRELL STATE HOSPITAL ACCOUNTING DEPARTMENT P.O. BOX 70 1200 EAST BRIN STREET TERRELL, TX, TEXAS 75160 MAIL CODE: 5030 EMAIL: HHSCTSHACCOUNTING@HHS.TEXAS.GOV MAIL TO INFORMATION: BUILDING: CENTRAL KITCHEN CONTACT: JOYCE LITTLEFIELD PHONE: 940-552-4081 FAX: 940-552-4207 EMAIL: JOYCE.LITTLEFIELD@HHS.TEXAS.GOV ____________________________________________________________________________ SHIP TO INFORMATION: VERNON STATE HOSPITAL ATTN: JOYCE LITTLEFIELD 4730 COLLEGE DRIVE VERNON, TEXAS 76384 MAIL CODE: 5009 _______________________________________________________________________ JUSTIFICATION: DISHWASHER AND BOOSTER HEATER LEASES ¿ SANITIZATION OF DISHES USED BY THE VERNON STATE HOSPITAL CENTRAL KITCHEN DEPARTMENT AND UNIT DINING ROOMS SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS. LINE 1 DESCRIPTION: AUTO-CHLOR DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / GOODS AND SERVICES / CF9-VSH FOR SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS / AMOUNT: $15,000.00 LINE 2 DESCRIPTION: AUTO-CHLOR CENTRAL KITCHEN - MAIN DISHWASHER LEASE / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / AMOUNT: $5,051.40 LINE 3 DESCRIPTION: DISHWASHER LEASES / FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / MOONEY & SOUTH CAMPUS A4 & A5 / AMOUNT: $5,147.40 LINE 4 DESCRIPTION: BOOSTER HEATERS FOR DISHWASHER LEASES/ FY27 / SEPT. 2026 ¿ AUG. 2027 / FOOD SERVICE DEPARTMENT / GOODS AND SERVICES / CF9-VSH / SPRUCE, COTTONWOOD, MAPLES, OAKS, ELMS, CEDARS, MOONEY & SOUTH CAMPUS / AMOUNT: $6,300.00 TOTAL AMOUNT: $31,498.80 TIME PERIOD: TERM BEGINS 09/01/2026 AND ENDS 8/31/2027. DURING THIS PERIOD, VERNON STATE HOSPITAL RESERVES THE RIGHT TO ADD OR DELETE SERVICE DURING THE PERIOD COVERED BY ANY RESULTING CONTRACT. EMERGENCY OPTION TO EXTEND SERVICES: THE CONTRACTOR SHALL ALSO AGREE THAT VERNON STATE HOSPITAL MAY REQUIRE CONTINUED PERFORMANCE, BEYOND THE INITIAL TERM OR A RENEWAL CONTRACT TERM, OF ANY OF THE HEREIN DESCRIBED GOODS AT THE RATES SPECIFIED AT THE AWARDED TIME. DELIVERY SCHEDULE: DELIVERIES WILL BE MADE TO CENTRAL KITCHEN DURING NORMAL BUSINESS HOURS 8:00 A.M. TO 5:00 P.M. MONDAY THROUGH FRIDAY. PREFER DELIVERY TO ARRIVE BEFORE 10AM, PRIOR TO OPENING OF BUSINESS. ACCEPTANCE CRITERIA: PRODUCT IS ACCEPTABLE WHEN THE PACKAGING IS SEALED AND CLEAN. THE ORDERED AMOUNT IS AVAILABLE, AND THE DELIVERY REPRESENTATIVE IS PROVIDING GREAT CUSTOMER SERVICE. ALL ITEMS MUST BE WITHIN THE REQUIRED USE BY DATES. FACILITY PERSONNEL HAVE THE RIGHT TO REFUSE UNACCEPTABLE PRODUCTS. DELIVERY UPON REQUEST OVERAGES WILL NOT BE ACCEPTED. |
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| Event Details | |||||||
| PeopleSoft Strategic Sourcing | |||||||
| Event ID | Format | Type | Round | Version | Respondent: | Item ID: | |
| HHSTX-HHS0017861 | Sell | RFx | 1 | 1 | Item ID: | ||
| Event Name | Submit To: | HHS Purchasing | Item ID: | ||||
| Dishwasher Lease, Maintenance, and Repairs at VSH | See Part A for Submission Instructions | Item ID: | |||||
| Post Date | Due Date | ||||||
| 08/07/2026 02:49 PM CST | 08/21/2026 | United States | |||||
| Event Currency: | US Dollar | Contact: | Wilczynski,Isaiah Nicko | ||||
| Bids Allowed in Other Currency: | No | Phone: | |||||
| Email: |
File details come from the government source that posted it. Updated .