Dishwasher for Tygart Regional Jail

The State of West Virginia, Department of Administration, Purchasing Division, issued a Request for Quotation (RFQ) on behalf of Tygart Valley Regional Jail in Barbour County for a one-time purchase of a commercial dishwasher unit and complete installation services. The solicitation seeks bids for a Hobart C44A/C44AW dishwasher or equivalent unit meeting specific technical specifications, including 208-volt, 3-phase operation; dual side pawl conveyor system with a minimum capacity of 202 racks per hour; 22" x 19" chamber dimensions; #16-gauge stainless steel construction; self-draining pump with 165 GPM capacity; 15/10 KW electric immersion heater with digital temperature displays; stainless steel upper and lower rinse arms with integrated inline water filters; and a pre-wired and pre-plumbed 30 KW electric booster heater with two standard vent hoods. The awarded vendor shall be responsible for removing and hauling the existing dishwasher, delivering the new unit uncrated and in place, and completing all plumbing, electrical, and HVAC connections at the facility located at 400 Abbey Road, Belington, West Virginia 26250, with necessary modifications to the existing clean dish table and exhaust ductwork. Delivery must occur within 90 working days of purchase order receipt, with the State bearing responsibility for any required electrical upgrades. Contract award shall be made to the vendor offering the lowest overall total cost meeting all mandatory specifications, and the manufacturer must provide warranty coverage with service completed by a Hobart Service Technician. The question deadline was July 10, 2019, with responses due by July 18, 2019, at 2:30 p.m.

The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, nor do they indicate any restrictions on the types of organizations eligible to respond. No incumbent vendor or current contractor is identified in the procurement materials. The successful vendor must register with the West Virginia Purchasing Division, provide proof of required licenses and certifications, and submit Commercial General Liability Insurance of at least $100,000 per occurrence, along with a notarized Purchasing Affidavit affirming no outstanding debt to the State or its political subdivisions exceeding one thousand dollars in aggregate. Vendors must submit sealed bids either electronically through wvOASIS or in signed hard copy format, and failure to acknowledge receipt of all addenda may result in bid disqualification. Payment shall be made in arrears only after delivery and acceptance of goods and services via electronic funds transfer or P-Card, and all submissions are public documents subject to disclosure under West Virginia's Freedom of Information Act. The procurement documents do not specify an award value or budget range for this one-time purchase.