OneTimePurchaseRFQ for Dishtank at TVRJ.docx

REQUEST FOR QUOTATION

HOBART C44A/C44AW DISHWASHER or Equal

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services is soliciting bids on behalf of Tygart Valley Regional Jail to establish a contract for the one-time purchase of Hobart C44A/C44AW Dishwasher or Equal

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means Hobart C44A/C44AW Dishwasher or equal as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Hobart C44A/C44AW Dishwasher or Equal

3.1.1.1 Dishwasher must be a Hobart C44A/C44AW or Equal.

3.1.1.2 Dishwasher must operate in the left to right direction.

3.1.1.3 Dishwasher voltage must be 208, 3 phase.

3.1.1.4 Dishwasher must have a dual side pawl conveyor driven by 1/6 HP motor providing a simultaneous even push through of the motor providing a simultaneous even push through the racks.

3.1.1.5 Dishwasher must have double wall insulated hinged doors.

3.1.1.6 Dishwasher must have fully wrapped lower front, side and underneath panels.

3.1.1.7 Dishwasher must have standard chamber dimensions to 22” X 19 ½”.

3.1.1.8 Dishwasher must have a minimum capacity of 202 racks per hour.

3.1.1.9 Dishwasher must include tank and chamber to be constructed of #16-gauge stainless steel.

3.1.1.10 Dishwasher must include a Stainless Steel, self-draining pump and impeller mounted in an above the water line orientation for longer life. Pump capacity must be a minimum of 165 GPM

3.1.1.11 Dishwasher must be provided with 15/10 KW electric immersion heater. Heating device must be interworked at factory. Heating device must be controlled by solid-state thermostat with positive low water protection.

3.1.1.12 Dishwasher must be furnished with top mounted digital display to provide accurate temperature readouts.

3.1.1.13 Dishwasher must include Stainless Steel Upper and Lower Rinse Arms that include an integrated in line water filter.

3.1.1.14 Dishwashers electrical interface points for chemical connections must be provided as standard.

3.1.1.15 Dishwasher must include vent fan and booster heater controls.

3.1.1.16 Dishwashers automatic fill must be a standard with tank water level to be automatically maintained.

3.1.1.17 Dishwasher must have a Drain handle located outside of the water zone and be automatically closed upon closing the inspection door.

3.1.1.18 Dishwasher must have stainless steel front panel, frame, feet, legs; wash tank, and chamber; removable strainer pans and large deep basket; integrated pump intake screen assembly; channel; stainless steel splash shields.

3.1.1.19 Dishwasher must have electric built built-in, atmospheric, pre-wired, and pre-plumbed 30KW Electric Booster Heater.

3.1.1.20 Dishwasher must include two (2) standard vent hoods.

3.1.2 Installation of Dishwasher

3.1.2.1 Awarded Vendor shall remove and haul away the existing dishwasher. Vendor shall disconnect the existing booster heater and leave it with the Associate Superintendent of Operations or his/her designee.

3.1.2.2 Awarded Vendor shall have the Dishwasher delivered to, uncrated, and set in place. Awarded Vendor is responsible for all plumbing, electrical, and HVAC Connections, Associate Superintendent of Operations or his/her designee shall do final inspection and sign before payment is made.

3.1.2.3 Awarded Vendor shall modify the existing clean dish table to accept the new machine. Awarded Vendor shall modify the existing exhaust duct work for the new machine if necessary.

3.1.2.4 Agency will be responsible for any and all electrical upgrades for the new machine.

3.1.2.5 Awarded Vendor must supply all tools and supplies needed to perform removal/haul away of old machine and installation of new machine.

3.1.3 Dishwasher Warranty

3.1.3.1 Dishwasher must include a manufacturer’s warranty.

3.1.3.2 Dishwasher warranty work must be completed by a Hobart Service Technician.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by filling out the Pricing Page in its entirety. Vendor should complete the Pricing Page in full as failure to do so may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 90 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at Tygart Valley Regional Jail, 400 Abbey Road, Belington, WV 26250.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

Revised 10/27/2014