Disaster Debris Monitoring and Support Services

Santa Rosa County, Florida is issuing Request for Proposals 24-028 for Disaster Debris Monitoring and Support Services through its Board of County Commissioners. The County seeks a qualified contractor to provide comprehensive disaster debris recovery monitoring and management services, including field monitoring of up to 30 debris removal sites and 5 reduction/disposal sites, establishment and operation of a Debris Management Center with public hotline, GPS-enabled documentation of debris clearance activities, training of monitors and supervisors, and coordination with federal and state agencies including FEMA, FHWA, FDOT, and the Florida Department of Environmental Protection. The selected contractor must demonstrate extensive knowledge of FEMA and Federal Highway Administration regulations, guidelines, and operating policies, and must be capable of mobilizing a minimum of 25 percent of required resources within 48 hours and 100 percent within 7 days of receiving written Notice to Proceed. The contract term begins in July 2024 for one year with an option for one-year renewal at the County's discretion. Evaluation criteria consist of references on projects of 500,000 cubic yards or greater (20 points), pricing (20 points), qualifications of firm and key personnel including DBE participation (15 points), diverse project experience across multiple debris types (15 points), capacity to respond to major and catastrophic disasters with existing pre-event contracts within 150 miles of Santa Rosa County (15 points), and project approach (15 points). Respondents must demonstrate successful performance on at least ten FEMA-reimbursable disaster debris removal projects related to at least three different declared disasters over the past seven years, with at least two projects involving 500,000 cubic yards or more of debris each. Proposals were due by 10:00 a.m. on Monday, May 20, 2024, through the Santa Rosa County e-Procurement Portal, with questions required to be submitted by 12:00 p.m. on Friday, May 3, 2024.

Santa Rosa County encourages participation from all segments of the business community, including small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises, and does not discriminate based on race, color, religion, national origin, disability, sex, or age in contract administration. The contract requires compliance with federal funding requirements including Davis-Bacon prevailing wage provisions, Equal Employment Opportunity regulations, Clean Air Act and Federal Water Pollution Control Act standards, and debarment certification through the System for Award Management. Insurance requirements mandate workers' compensation meeting Florida statutory requirements, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and business auto liability of $500,000 combined single limit, with Santa Rosa County named as an additional insured. Compensation is structured on a task order basis with invoices submitted upon completion of each task, with the maximum contract sum per disaster to be determined and mutually agreed upon in writing between the County and the successful contractor. The contractor must provide all necessary equipment, supplies, personnel costs within hourly billing rates, and support documentation for federal reimbursement purposes, with payment contingent upon annual appropriation by the County Commission and disbursement in accordance with the State of Florida Local Government Prompt Payment Act.