Disaster Debris Monitoring and Support Management

Santa Rosa County, Florida, is seeking a qualified contractor to provide comprehensive Disaster Debris Monitoring and Support Management services under RFP #26-034. The procurement requires the contractor to deploy trained personnel, including a project manager (within 24 hours of notification), operations manager, field supervisors, debris site monitors, collection monitors, and support staff (with full staffing deployed within 72 hours) to oversee debris removal activities across public rights-of-way, debris management sites, and disposal locations for up to 30 debris removal sites and 5 reduction/disposal sites. The contractor must establish a Debris Management Center with a public information hotline, provide all necessary equipment including GPS tracking systems, personal protective equipment, vehicles, communication devices, and office space, and maintain compliance with FEMA, FHWA, FDOT, FDH, NRCS, and FDEP guidelines. Key deliverables include development of tracking and GIS-compatible data systems, training for County staff, daily reporting, regulatory coordination, debris management site operations management, and support for cost recovery efforts. The contractor must demonstrate experience managing projects of 500,000 cubic yards or greater, possess capacity to respond to major disasters with pre-existing contracts within 150 miles, and show diverse project experience across right-of-way debris, construction and demolition waste, marine debris, private property, structure demolition, and vessel removal. Pricing is structured on an hourly rate basis for nine labor categories totaling 12,480 billable hours, with all normal expenses including lodging, meals, transportation, and per diem absorbed in the hourly rates. Evaluation criteria include Company Profile/WBE participation (10%), Qualifications of Key Personnel (10%), Approach to Project and Understanding (15%), Project Timelines (10%), References for large projects (15%), Capacity to respond to major disasters (15%), Diverse project experience (10%), and Pricing (15%). Questions must be submitted by 12:00 p.m. on Tuesday, May 12, 2026, and proposals must be submitted through the Santa Rosa County Procurement Portal by 10:00 a.m. on Tuesday, May 19, 2026, at which time bids will be publicly opened.

Santa Rosa County encourages participation from all segments of the business community, including small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises, with the Board committing to nondiscrimination on the basis of race, color, religion, national origin, disability, sex, or age in contract administration. The contract is a three-year service agreement from the date of full execution with options for two additional one-year renewals upon mutual written agreement, and compensation will be negotiated and invoiced upon task order completion or no more than 30 days after work completion. The contractor must maintain comprehensive insurance coverage including Workers' Compensation (meeting Florida statutory requirements with $100,000 employer's liability coverage per accident), Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Auto Liability of $500,000, Automobile Liability of $1,000,000 Combined Single Limit, and Contractor's Pollution Liability of $1,000,000 per occurrence and $2,000,000 aggregate, with Santa Rosa County named as additional insured on all policies except Workers' Compensation. The contractor must comply with all federal, state, and local laws, including Title VI nondiscrimination requirements, Florida public records law, drug-free workplace standards, Davis-Bacon Act prevailing wage standards if applicable, 2 CFR 200 requirements, SAM registration, E-Verify employment verification, Buy America provisions, and federal telecommunications equipment restrictions; the contractor must also certify non-participation in Israel boycotts and non-engagement in operations in Cuba or Syria. No specific incumbent vendor is identified in the procurement documents, and no specific award value or budget range is provided, with compensation to be negotiated and subject to annual County Commission appropriation.