Directional Boring and Trenching Services RFP #26-0911

The City of Bay City, Michigan is seeking sealed proposals for Directional Boring and Trenching Services through RFP #26-0911, targeting services for Bay City Electric Light & Power's (BCELP) service territory. The two-year contract, with a potential one-year renewal option, requires a contractor to perform comprehensive in-ground infrastructure installation services, including directional boring, trenching, conduit installation, and related construction activities. Specific deliverables include installing primary and secondary conduits, equipment bases, junction boxes, vaults, and secondary pedestals, along with site restoration and backfilling. The procurement will be evaluated using a 100-point scoring matrix that assesses critical factors such as staffing capabilities, contractor experience, safety programs, references, and cost proposals. Sealed proposals are due on Wednesday, September 10, 2025, at 2:00 p.m., with a public opening and reading of submissions immediately following the submission deadline.

The City has implemented a Local Preference Policy that may provide advantageous consideration to local vendors who submit a local vendor affidavit. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must meet comprehensive insurance requirements, including worker's compensation, comprehensive general liability, and automobile liability coverage. Contractors will also be required to provide performance bonds. Payment terms are established at Net 60 days, and the City reserves the right to reject any or all proposals, ultimately selecting the most responsive and responsible bidder that best serves the City of Bay City's interests. Although specific budget ranges are not detailed in the documentation, the contract encompasses unit pricing for various services including trenching, directional boring, conduit installation, potholing, surface restoration, and equipment basement/vault installation, suggesting a potentially substantial infrastructure investment.