Directional Boring and Trenching Services RFP #26-0911.pdf

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CITY OF BAY CITY

REQUEST FOR PROPOSAL

DIRECTIONAL BORING AND TRENCHING SERVICES RFP #26-0911

Proposals must be received in the Purchasing Department prior to 2:00 p.m. on the proposal due date. All Proposals received after 2:00 p.m. on the bid due date will be returned to the proposer unopened.

Proposals Due: Wednesday, September 10, 2025

Mark Sealed Envelope: Directional Boring and Trenching Services RFP #26-0911

The City of Bay City is soliciting sealed proposals for: Directional Boring and Trenching Services

RFP #26-0911

To obtain an official copy of the bidding documents, please visit www.BidNetDirect.com.

Before the proposal due date, it is the vendors responsibility to check the BidNet Direct bid system for any Addendums that may have been issued.

Sealed proposals will be received by the City of Bay City at the Purchasing Department, City Hall, 301 Washington Avenue, Room 304, Bay City, MI, until 2:00 p.m. on Wednesday, September 10, 2025.

All Proposals will be publicly opened and read aloud at 2:00 p.m. on Wednesday, September 10, 2025, for the Directional Boring and Trenching Services RFP #26-0911 all in accordance with the Bidding Documents, and as otherwise set forth herein.

Local Preference Policy

The City of Bay City utilizes a Local Preference Policy in order to encourage local vendors to provide goods and/or services to Bay City Government. Copies of this policy and the required qualifying affidavit are available on the City of Bay City web site (www.baycitymi.gov). Vendors seeking to qualify as local vendors may submit an executed affidavit on an annual basis or return the executed affidavit along with their bid submission. The City of Bay City may, in its sole discretion, accept and consider an affidavit from a vendor seeking to qualify as a local vendor at any time.

The City of Bay City has absolutely reserved the right and prerogative to reject any or all Proposals as well as to waive any irregularities and informalities. The award of the contract, if it is awarded, will be to a responsible and responsive Bidder whom the City Commission, in its sole discretion and judgment, determines will be in the best interest of the City of Bay City, and which will not exceed the funds available for the project.

NOTE: The City of Bay City does not accept sealed Proposals via fax or e-mail.

CHECK LIST BEFORE SUBMITTING BID

YES

• Before the bid due date, it is the vendor’s responsibility to check the BidNet Direct bid system for any Addendums that may have been issued www.bidnetdirect.com.

The full addendum document and any other items noted as such must be returned and included with your sealed bid

• Is the Quotation Request signed by an authorized representative of your company?

• Did you submit your proposal using the Proposal Form that is part of the bidding documents?

• Did you fill out the Statement of Bidder’s qualifications and include your list of required references?

• If applicable, did you read the sample contract/agreement and understand that if you are awarded the contract that the contract will be finalized to include description of work, term and economic specifics of this bid. Do you also understand that the standard terms contained in the sample contract/agreement are in final form (i.e. liability, indemnity, insurance) and not subject to further negotiation.

• Did you fill out and submit the debarment certification?

• Are you submitting your original bid plus One (1) COPY as required?

• If your bid is over $50,000.00, do you have a bid security deposit WAIVED in the form of an ORIGINAL bid bond, certified check, bank draft, bank money order, or cashier’s check (If applicable) Multiple year bids must be added together to get your total bid amount If submitting an alternate bid along with your original bid, only one (1) of the above-mentioned items is required.

NOTE: An original bid bond, certified check, bank draft, bank money order or cashier’s check in the amount of five percent (5%) of the total amount of the bid must be submitted with any bid in excess $50,000.00.

Facsimiles or copies of a bid bond will not be accepted and the bid will be deemed non-responsive.

• Is your business Bay City based and eligible under the Local Purchasing Preference Policy?

If yes, has your business submitted an executed Local Vendor

Affidavit this calendar year? The Local Vendor Affidavit can be found on the City of Bay City’s website at www.baycitymi.gov under Purchasing.

• Is the outside of your envelope/package labeled properly including the bid number?

Pursuant to the Charter of the City of Bay City, written contracts involving the expenditure of $50,000.00 or more shall require the approval of City Commission. The mayor shall have the power to veto any ordinance, resolution, motion, order or other action of the commission within five business days after its passage (Article 4, Section 4.3). The contract must be signed by the mayor and clerk. No employee has the authority to bind the City to any contract.

http://www.bidnet/ http://www.baycitymi.g/

CITY OF BAY CITY

Purchasing Department QUOTATION REQUEST 301 Washington Avenue Bay City, MI 48708

Date: August 08, 2025

Sealed proposals must be received at the address below NOT later than 2:00 PM Michigan Local Time, Wednesday, September 10, PROPOSALS not complying with above will be REJECTED and returned to bidder unopened.

BIDDER:

________________________________ Prices for sealed bid must be stated on the Proposal ________________________________ Form of this bid package. If not interested or unable ________________________________ to bid, please RETURN the Statement of No Bid.

Susan Carmien, CPPB, Purchasing Manager Susan Carmien, CPPB, Purchasing Manager

PLEASE NOTE:

• ALL ITEMS LISTED AS “REQUIRED WITH SUBMISSION” AND “REQUIRED WITH SUBMISSION

REGARDLESS OF ANY PREVIOUS SUBMISSIONS” MUST BE IN BID PACKET AND IF ANY ARE MISSING

THE BIDDER’S BID PACKET WILL BE DEEMED NON-RESPONSIVE WITH NO EXCEPTIONS.

ITEM AND DESCRIPTION

The City of Bay City is accepting sealed proposals for Directional Boring and Trenching Services RFP #26-0911

All sealed proposals are to be received at the City of Bay City, Purchasing Department, 301 Washington Avenue, Room 304, Bay City, MI 48708 no later than 2:00 p.m. Michigan Local Time on: Wednesday, September 10, 2025

ALL ITEMS LISTED AS REQUIRED WITH SUBMISSION MUST BE INCLUDED WITH BID PACKET

All respondents must conform to the following:

Quotation Request…………………………………………………..…………………..Required with submission

Specifications/Scope of Work

Proposal Form…………………………...………………………………………………Required with submission

References………………………………………………………………………………Required with submission

Addendum(s) (if issued)………………………………………………………….……..Required with submission

Non-Collusion Affidavit…………………………………………………….…………..Required before final award regardless of any previous submissions Non-Iran Linked Business Affidavit………………………………………….……….. Required before final award regardless of any previous submissions Statement of Bidder’s Qualifications……………………………………………………Required with submission

Instructions to Bidders

Debarment Certification.………………………………………………………….……..Required with submission

Bonds

• Bid (ORIGINAL Bid Bond if bid is $50,000.00 or more (See Instructions to Bidders) WAIVED

Sample Contract NON-NEGOTIABLE (bid will be deemed non-responsive if vendor cannot agree to terms and conditions)

Statement of No Bid (only if applicable)

One original and one copy of bid………………………………………………………....Required with Submission

**Before the bid due date, it is the bidder’s responsibility to check the BidNet Direct bid system for any Addenda that may have been issued.**

Any questions regarding this bid must be submitted in writing to the Purchasing Department via e-mail no later than 3:00 p.m. one

(1) week prior to bid opening.

Susan Carmien, CPPB Purchasing Manager scarmien@baycitymi.gov (989)894-8115

If awarded the bid, and a contract is fully executed, we hereby agree to furnish and invoice above listed materials or services delivered or performed in accordance with the City of Bay City’s specifications, requirements and terms as specified herein at prices specified.

BIDDER’S BUSINESS NAME

SIGNATURE TITLE

PRINT NAME

ADDRESS

PHONE E-MAIL ADDRESS

DATE

Directional Boring and Trenching Services

Specifications

Bay City Electric Light & Power 900 S Water Street Bay City, Michigan 48708

989.894.8350 www.baycitymi.gov

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 2 OF 16

Table of Contents Introduction

Bay City Electric Light & Power Background

Bay City Electric Light & Power - Service Territory

Scope of Work

Statement of Vendor Qualifications

Other Considerations

Performance and Compliance:

Property Owners/Customers:

Project Contact:

Liquidated Damages:

Warranty:

Standard of Conduct:

OSHA:

Sub-Contractors:

Gold Shovel Standard:

Invoicing

Owner-Furnished Material

Traffic Control

Trenching, Backfilling, and Conduit Installation

Directional Boring

Site Restoration

Safety Rules

Leaving the Project(s) for Extended Time Periods

Unit Descriptions

Trenching Assembly Unit:

Conduit Installation Unit:

Directional Boring Unit:

Conduit Sweep/Elbow Installation Unit:

Equipment Basement/Vault Installation Unit:

Saw Cutting Unit:

Pavement Removal Unit:

Paving Unit:

Unit Price Sheet

Scoring Matrix

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 3 OF 16

Introduction Bay City Electric Light & Power (BCELP) is requesting bids from qualified contractors to perform directional boring and/or trenching conduit operations to assist BCELP in installing underground electric lines. The amount of work required for the calendar year has no guaranteed quantities.

The successful bidder will be retained by BCELP for a two-year period (with a one-year renewal option if mutually agreed upon) to provide these services, as they are required. BCELP shall have the option to bid specific projects as deemed necessary.

The scope of work will include in-ground boring and trenching to create full-conduit distribution primary, secondary, and service installations within BCELP’s service territory. The main area of assistance from the successful bidder will be the installation of conduits, as well at times padmount equipment bases, junction boxes, vaults, and secondary pedestals. The successful bidder is expected to possess the experienced personnel, the proper equipment and the necessary tools to excavate and/or directional bore in a wide variety of differing physical locations and conditions. Additional scope includes backfill, removing spoils from trenching/directional boring, compacting and re-landscaping with various materials, as well as installing BCELP’s conduit, secondary junction boxes and pedestals, equipment bases and vaults. BCELP will provide mapping for all the work to be done.

Proposals should include sufficient information to assess the proposing entities’ capability to perform directional boring and/or trenching operations.

Bids must be submitted on a unit price basis on the attached form.

Bay City Electric Light & Power Background Bay City Electric Light & Power (BCELP) is an electric utility, owned by the City of Bay City, Michigan.

BCELP has served the Bay City area since 1868 when it was known as the Bay City Gas Light Company.

Today we serve 22,010 customers in our 81.6 square mile service area which includes Bay City and the surrounding townships of Bangor, Frankenlust, Hampton, Monitor, and Portsmouth.

Delivering service to our customers requires more than 760 miles of overhead and underground distribution lines, fed from 10 distribution substations.

BCELP currently has 45 employees to carry out the day to day operations of the utility including line construction and maintenance, line clearance, streetlight maintenance, generating plant operation and maintenance, metering installation and maintenance, service building upkeep, purchasing materials and supplies, and system planning functions.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 4 OF 16

Bay City Electric Light & Power - Service Territory

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 5 OF 16

Scope of Work When a need is identified, BCELP will contact the successful bidder to discuss the scope of the work, possible with an on-site meeting. BCELP will create an order and draw a job sketch for all work to be done.

Typical construction activities include:

A. Perform directional boring and installation of conduit and/or inner duct to a depth with 30-48 inches of cover. Other depths are possible due to circumstances but must be approved in advance by BCELP.

B. Remove “mud” from bore area as needed.

C. Open trench in dirt.

D. Open trench in landscaped areas.

E. Open trench in street, parking lot, or other areas paved with concrete, asphalt, road base, or other materials.

F. Backfill and compact using spoils from the trench.

G. Backfill and compact using non-shrink material.

H. Backfill and compact using slurry.

I. Install conduit and/or inner duct in trenches, raceways, vaults, and building entrances.

J. Install secondary pedestals, junction boxes, vaults, padmounted equipment bases, service risers and associated equipment.

K. Coordinate with BCELP customers and citizens, utility locators, permit administrators, job inspectors, BCELP subcontractors and others as required.

L. Replace concrete, asphalt, road base, dirt and other material in order to restore area to a condition at least equal to that existing immediately prior to the beginning of the successful bidder’s operation, ensuring that construction meets any code or permit requirements.

M. Restore landscaping, irrigation and other disturbed areas to previous condition.

N. Saw-cut and remove concrete and/or asphalt.

O. Other construction activities may be requested by BCELP at a price to be negotiated between the parties.

Typical project to proceed as follows:

A. BCELP provides the successful bidder with a job sketch indicating the work desired along with scheduling or deadline requirements. Any deviations from BCELP’s design or any pre-scheduled timelines requires coordination and approval between BCELP and the successful bidder.

B. Successful bidder will provide a not-to-exceed price based on unit prices submitted in the successful bidder’s response to the RFP, along with any specific adjustments mutually agreed by the parties, within five (5) business days.

C. In the event the successful bidder is unable to meet BCELP’s scheduling requirements for boring or cannot perform the work for the unit prices provided, BCELP reserves the right to bid this work out to another contractor or use other resources to perform this work.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 6 OF 16

D. Work is then completed by the successful bidder, in accordance with the specific requirements as stated in the RFP. The successful bidder will be responsible for the following, as required:

a. Obtaining private locates for all utilities for each project, no work will begin until positive responses have been received from all utilities.

b. Obtaining all necessary local, state, and federal permits as required.

c. Quality control.

d. Traffic control

E. Should there be a need to add, delete, or revise the scope of work; change the completion date;

or change the price due to a scope of work change, both BCELP and the successful bidder will negotiate and agree to the changes prior to initiation of the additional work.

F. After completion, BCELP and the successful bidder review the project area to verify work is complete and satisfactory. BCELP and the successful bidder mutually edit and update the construction maps and other project information as necessary to reflect as-built conditions.

(BCELP reserves the right to collect GPS points during installation.)

G. Upon mutual agreement between BCELP and the successful bidder that work is complete and satisfactory, successful bidder prepares and submits to BCELP an invoice for the amount agreed to on the task. BCELP then initiates processing the payment request.

Statement of Bidder’s Qualifications As part of the proposal, the vendor must supply a minimum of three (3) references for boring and/or trenching services that the vendor has successfully been awarded in the last five (5) years. Lastly, the vendor must submit a statement indicating that the vendor has the necessary certifications, licenses, facilities, ability, and financial resources to execute the work in a satisfactory manner; that the vendor has had experience in work of the same or similar nature; and that the vendor has past history of successful projects.

Other Considerations A. In order to be selected, successful bidder must:

a. Must carry required levels of insurance and agree to indemnify BCELP and the City.

b. Must be able to comply with all applicable safety regulations.

c. Must demonstrate to BCELP’s satisfaction that they have adequate staffing, experience, equipment and tools, including safety equipment, to do the job.

Performance and Compliance: All completed work will be inspected by BCELP. Project site shall be clear of equipment and site restoration completed. Pull strings will be tested for freedom of movement.

Property Owners/Customers: Successful bidder has a responsibility to coordinate all construction activities with the property owners and customers. The successful bidder will be expecting to notify affected property owners and tenants at least 24 hours in advance of starting work at a given property;

earlier notification may be necessary in certain situations (e.g.: blocking driveways or accessing property outside of a business’ hours of operation). Various methods may be used at the discretion of BCELP including door hangers, telephone contact, and on-site meetings with customers.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 7 OF 16

The successful bidder may have to reschedule work based on requests from a property owner or tenant, deal with complaints, and perform follow-up work to the satisfaction of BCELP and its customers.

Because the successful bidder will be working on customer properties and around customer’s homes, they must maintain the cleanliness of the job site to the greatest extent possible. All trash and construction debris created from work performed by the successful bidder must be removed daily and the area restored to as near original condition as quickly as possible.

Citizen’s property that is not included in the work order and damaged during the course of the work order will be the responsibility of the successful bidder to repair.

Project Contact: The successful bidder will be expected to provide a primary and backup contact person for all work orders. Both the primary and backup contact will be involved in the following:

agreement on the work to be performed, work schedules, construction details, making contact with customers, settling disputes, site inspections, work acceptance, change orders, and other issues.

Liquidated Damages: The date the completed construction will be mutually agreed to and defined in each individual work order. BCELP may impose liquidated damages of $500.00 per day for each day following the date of completion for each order if the work is not completed due to fault of the successful bidder. BCELP also reserves the right to bid unfinished work out to another contractor.

Warranty: A two-year installation warranty shall be required from the successful bidder.

Standard of Conduct: The successful bidder shall be responsible for maintaining satisfactory standards of employee’s competency, conduct, courtesy, appearance, honesty and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary.

BCELP may request the successful bidder to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

a. Neglect of duty.

b. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting.

c. Theft, vandalism, immoral conduct or any other criminal action.

d. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for BCELP.

e. Agents and employees of successful bidder working for BCELP shall present a clean and neat appearance. Prior to performing any work for BCELP, the successful bidder shall require work crews to display BCELP supplied logo magnets in addition to the successful bidder’s logo on their vehicles and/or equipment.

OSHA: Successful bidders are asked to provide their “OSHA Lost Time Rate” and “OSHA Recordable Incident Rate”, accompanied by the successful bidders OSHA 300 log for the last full year.

Sub-Contractors: Successful bidder agrees that despite any subcontract entered into by the successful bidder for execution of activities or provision of service related to the completion of any project, the successful bidder shall be solely responsible for carrying out the project pursuant to the Construction

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 8 OF 16

Agreement. The successful bidder shall specify in any such subcontract that the subcontractor shall be bound by the Agreement and any other requirements applicable to the successful bidder in the conduct of the project, unless BCELP and the successful bidder agree to modification in a particular case. The successful bidder shall not subcontract unless agreed upon in writing by BCELP’s Director.

Gold Shovel Standard: Successful bidder is preferred to be Gold Shovel Standard Certified and maintain an active status with the program.

Invoicing The successful bidder is required to submit an invoice within 30 days upon completion and acceptance of each project to Bay City Electric Light & Power, 900 S Water Street, Bay City, Michigan 48708, for payment.

Owner-Furnished Material BCELP will furnish all materials required for the projects. In the event BCELP is unable to provide all materials, the successful bidder and BCELP will mutually agree upon material to be provided by the successful bidder for an additional cost.

Bid prices shall include the cost of installation, labor, and equipment.

The successful bidder will be required to pick up and transport all BCELP supplied material supplied from BCELP’s designated service center to the job site.

Traffic Control The successful bidder is responsible for all traffic control, road, land, and shoulder closures required to complete the project including flaggers. All required traffic control signage must be utilized and be in accordance with the latest edition of the Michigan Manual of Uniform Traffic Control Devices. All traffic control along state-controlled highways must meet MDOT standards, regulations, and requirements.

Trenching, Backfilling, and Conduit Installation A. Install all conduits via method listed (open trench or directional bore) and to the depths shown on the drawings.

B. Trenching may occur in the vicinity of existing below grade active utility systems. The successful bidder shall take this into account during the bidding process. No extras will be paid for hand digging or other work methods required to expose and safely install the new conduit.

C. Utilize rigid PVC, type schedule 40, 90˚C, for conduit underground installed via open trench.

D. The successful bidder shall place and tamp a 2-inch bed of clean sand or soil under cable, conduit, or duct. Place 4 inches of clean soil above cable, conduit, or duct. Cleaned soil backfill, when used, must not contain material larger than 1 inch.

E. Install conduit free from dents and bruises. Plug ends to prevent entry of dirt or moisture.

F. Clean out conduit and install pull string following complete installation of conduit section between equipment, handholes, or pads with an appropriately sized brush.

G. Install plugs with pull string tabs on all completed conduit runs following pull string installation.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 9 OF 16

H. All conduits subbed below grade shall be capped with #4 rebar installed at the end of the conduit.

Witness all stubbed conduits to three fixed objects, measure depth below finish grade, take digital photographs, and provide information to BCELP at project closeout.

I. Route conduit to avoid utility obstructions, minimizing crossover. Maintain a minimum of 12-inch clearance to all foreign utilities. If not possible to maintain the minimum clearance, coordinate with the foreign utility.

J. Complete backfilling so as to minimize voids. Compact in 12-inch layer to 95% modified proctor.

Pile excess soil on top and tamp. Remove all rock and debris from site and repair any damage to premises immediately.

K. Do not bury pieces of scrap cable or other non-native material remaining after installation trench.

L. Restore surfaces of backfilled trenches to rough grade including all leveling and compacting.

M. Restore landscaping, irrigation and other disturbed areas to previous condition.

Directional Boring A. All conduit for directional boring will be supplied by BCELP. HDPE sweeps shall use a heat/electrically weld to the straight pipe, unless conditions will not allow, then a mechanical coupler can be installed with BCELP’s approval.

B. Refer to the following reference standards and guidelines:

a. MDOT 3701 – Overview and Introduction of Trenchless Installation within MDOT Right-of-Way

b. MDOT 3703A – Special Conditions for Horizontal Directional Drilling (HDD)

c. HDD – Horizontal Directional Drilling Good Practices Guidelines

C. The successful bidder will place silt fence between all drilling operations and any drainage wetland, waterway, or other area designated for such protection by the contract documents, state, federal, or local regulations. The successful bidder will adhere to all applicable environmental regulations.

D. The successful bidder must set all equipment in upland areas and maintain 10.0’ clearance from conduit to bottom of all wetlands, streams, rivers, and creeks.

E. Install bored conduits as one continuous piece where possible and when splicing is required, splices must be heat fusion.

F. The directional drilling equipment will consist of a directional drilling rig of sufficient capacity to perform the bore and pullback of the pipe, a drilling fluid mixing and delivery system of sufficient capacity to successfully complete the crossing, a guidance system to accurately guide boring operations and trained competent personnel to operate the system. All equipment will be in good, safe operating condition with sufficient supplied materials, and spare parts on hand to maintain the system in good working order the duration of the work.

G. Bore paths and depths are to be marked with flag and paint at periodic intervals of no more than 20’ on straight runs and as necessary to clearly identify direction and depth changes. Locations will be used as GPS points for final as-built prints. BCELP staff will capture these points during and/or after completion of the project.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 10 OF 16

H. The directional drilling machine will consist of a hydraulically powered system to rotate, push, and pull hollow drill pipe into the ground at a variable angle while delivering a pressurized fluid mixture to a guidable drill (bore) head. The machine will be anchored to the ground to withstand the pulling, pushing, and rotating pressure required to complete the crossing. The hydraulic power system will be self-contained with sufficient pressure and volume to power drilling operations.

Hydraulic system will be free of leaks. Drilling rig will have a system to monitor and record maximum pull-back pressure during pull-back operations.

I. The drilling head will be adequately steerable by changing its rotation and will provide necessary cutting surfaces and drilling fluid jets.

J. Drill pipe will be constructed of high quality 4130 seamless tubing, grade D or better, with threaded box and pins. Tool joints should be hardened to 32-36 RC. Drill pipe must meet the bend radii required for the proposed installation.

K. A self-contained, closed, drilling fluid mixing system will be of sufficient size to mix and deliver drilling fluid composed of bentonite clay, potable water, and appropriate additives. Mixing system will be able to molecularly shear individual bentonite particles from the dry powder to avoid clumping and ensure thorough mixing. The drilling fluid reservoir tank will be sized for adequate storage of the mud. The mixing system will continually agitate the drilling fluid during drilling operations.

L. Drilling fluids will be composed of clean water and appropriate additive. Water will be from a clean source with a pH of 8.5 – 10 and/or as per mixing requirement from the manufacturer.

Water of lower pH or with excessive calcium will be treated with appropriate amount of sodium carbonate or equal. The water and additives will be mixed thoroughly and be absent of any clumps or clods. No hazardous additives may be used. Drilling fluid will be maintained at a viscosity sufficient to suspend cuttings and maintain the integrity of the bore wall. The successful bidder will be responsible for supplying all water required for the drilling operation.

M. Determination of appropriate drilling fluid should take into account hold diameters, depth, groundwater elevation, soil density, cohesion, and head losses between measurement point (drilling rig) and injection point (drill head).

N. The drilling fluid pumping system will have a minimum capacity to supply drilling fluid in accordance with the drilling equipment pull back rating at a constant required pressure. The delivery system will have filters in-line to prevent solids from being pumped into the drill pipe.

Connections between the pump and drill pipe will be relatively leak free. Used drilling fluid and drilling fluid spilled during drilling operations must be contained and vacuumed up immediately following each drilling operation. Boring waste will be disposed of in accordance with all local, state, and federal regulations. Successful bidders are to provide a description of how they propose to dispose of their boring waste.

O. Following drilling operations, the successful bidder will demobilize equipment and restore the work area as noted on the drawings, to original conditions, or to satisfy the requirements of permits whichever is most strict. All excavations will be fully backfilled and compacted to existing grade. Where drilling fluid is not allowed to be disposed of on the project site, it will be removed by a vacuum truck and disposed of by the successful bidder. If the drawings or permits do not

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 11 OF 16

clearly specify where drilling fluid is to be disposed of, the successful bidder shall remove it per the methods noted herein.

P. Clean out all conduits/pipe following the complete installation of each conduit/pipe section between equipment, handholes, or pads with appropriately sized brush and install a pull string.

Secure the pull string at each conduit/pipe end to ensure it does not fall back into the pipe. Cap all conduits/pipes stubbed above grade at poles to keep water and debris from entering the conduit/pipe.

Q. The successful bidder will assist BCELP staff in completing as-built drawing of the pipe installation including horizontal position to fixed reference points such as center of roadway, distance off ROW, line, etc. and depth below grade, water, bottom of stream, river, lake etc. BCELP staff will meet with successful bidder staff throughout the project to collect all required information.

Horizontal and vertical positions shall be noted a minimum of every twenty feet along the route.

Site Restoration If site restoration completed by successful bidder is not acceptable, BCELP will store or replace when any public or private property is damaged by the successful bidder’s work, equipment, or employees, to a condition at least equal to that existing immediately prior to the beginning of successful bidder’s operations. This includes all highway, driveway, walk or landscaping, etc. BCELP will invoice the successful bidder for said site restoration.

Safety Rules The successful bidder shall have a written safety program in place to adequately protect their employees from workplace hazards. Written documentation of the safety program and employee trainings shall be made available to BCELP upon request. The successful bidder is ultimately responsible for the safety of all successful bidder employees while completing the project(s).

BCELP reserves the right to stop work on the project(s) immediately following any successful bidder related injury or accident during the accident investigation period.

Leaving the Project(s) for Extended Time Periods Following commencement of work on the project(s), the successful bidder shall not abandon the project for an extended length of time unless granted written permission from BCELP. BCELP staff will review the project schedule to verify that the successful bidder has provided sufficient crews and equipment to keep the project on schedule prior to granting permission to leave for an extended time period. BCELP’s intent is to ensure the successful bidder is progressing throughout the duration of the project.

Should the successful bidder abandon the project for greater than five working days, the successful bidder must leave the project in a safe and reliable state. This includes but is not limited to:

a. All excavations backfilled and compacted to grade.

b. All pavement removals backfilled and temporary patched with MDOT 22A gravel, “cold-patch”, or concrete.

c. All equipment box pads covered, and material moved to a secure area.

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d. All successful bidder owned vehicle and equipment removed from the project site and moved to an area approved by BCELP.

Should the successful bidder leave the project and not comply with the items above, BCELP retains the right to complete those incomplete items and charge the successful bidder for all labor, equipment, and material utilized. This includes payment to outside successful bidder to complete the required work.

Unit Descriptions Trenching Assembly Unit: Consists of one (1) lineal foot of trenching in soil, measured parallel to the surface of the ground, per specifications, including all labor, and equipment necessary to perform the excavation, backfilling, and compaction. This unit includes all labor for the installation of warning tape 12” above the shallowest conduit in the trench. This unit includes all labor and equipment, including hand digging, required to complete proper “Miss Dig” procedures, to protect adjacent utilities lines, pipes, poles, etc., and to restore disturbed areas to rough grade. Site restoration, including topsoil, seeding, and pavement repair are included in separate units or will be completed by others.

Conduit Installation Unit: Consists of the installation of one (1) lineal foot of conduit of the listed size and type in an open trench measured horizontally between ends for the entire length of the conduit.

The unit includes all labor and equipment to measure, cut, clean, and join conduit sections, all labor to provide required conduit separations including spacer installation, and all labor to install conduit couplings, PVC sweeps are included in separate units. This unit also includes all labor to clean the conduit interior with an appropriately sized brush and install a pull string between completed end points. Conduit cleaning and pull installation are to be completed after conduit raceway between designated end points is finished.

Directional Boring Unit: Consists of (1) lineal foot of directional boring, back reaming, and installation of conduit/pipe in the listed number, size and type, measured parallel to the ground including all labor, equipment, and fluids required to fuse HDPE pipe sections together and complete the bore. This unit includes all labor and equipment, including hand digging required to complete proper “Miss Dig” procedures including location existing utilities along the path of boring and to restore disturbed areas to rough grade. Site restoration, including topsoil, seeding, and pavement repair are included in separate units or will be completed by others. This unit includes all labor and equipment necessary for the cleanup and disposal of drilling fluids utilizing a vacuum truck. This unit also includes all labor to clean the conduit/pipe interior with an appropriately sized brush and install a pull string between completed end points. Conduit/pipe cleaning and pull strings installation are to be completed after conduit/pipe raceway between designated end points is finished. A bore will be considered from equipment-to-equipment installation.

Conduit Sweep/Elbow Installation Unit: Consists of the installation of (1) conduit sweep/elbow of the listed size, radius, and material type in an open trench including all labor and equipment required to install the conduit sweep/elbow and connect to straight conduit sections and/or terminate to a handhole or equipment pad. This unit includes all labor and equipment required to install PVC terminal adapters on the rigid galvanized steel conduit (RGC) sweeps and fuse HDPE sweeps to straight line pipe.

Fiberglass sweeps must include integral PVC couplings.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 13 OF 16

Equipment Basement/Vault Installation Unit: Consists of the installation of one (1) equipment fiber-crete or fiberglass box pad of the size noted, level and plumb, including all excavation, gravel bed, backfill, and compaction to rough grade. This unit includes the supplying, fabrication, and installation of treated wood cover for each equipment box pad. Site restoration, including topsoil, seeding, and pavement repair are included in separate units or will be completed by others. See equipment basement & vault specification sheets. Note that these are general dimensions, final dimensions may differ by as much as 1’. From time to time the successful bidder may be asked to install a size of vault that is not listed in the specification. In this instance BCELP and the successful bidder will work out an agreed installation price prior to starting work. Also see basement installation guidelines for details on the installation of equipment bases.

Saw Cutting Unit: Consists of one (1) lineal foot of pavement cutting measured parallel to the surface of the ground, to the specified depth, in inches. This unit includes the necessary labor and equipment, including water required to complete the saw cutting procedure. All charges associated with blade use are included in the unit price associated with this unit.

Pavement Removal Unit: Consists of one (1) square yard of pavement or one (1) lineal foot of curb and gutter removal including all labor and equipment necessary to break up the pavement or curb and gutter (including additional saw cutting), loading into trucks, hauling, and disposal.

Paving Unit: Consists of one (1) square yard of pavement installation of the listed type to the depth noted including all necessary labor, material and equipment required to install the pavement to the current construction standards of the City of Bay City.

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 14 OF 16

PROPOSAL FORM

Years 1 and 2

Trenching: Trenching consists of trenching in bare ground, placement of conduit(s), backfill and compaction, all associated site cleanup and preparation for surface restoration. Typical installation is one 2" or 4" continuous conduit for electric.

Trenching (cost/foot) Directional Boring: Cost per foot should be based upon a bore in average soil with acceptable conditions, back-reaming, pulling conduits, all associated site cleanup and preparation for surface restoration. DOES NOT include saw cutting, concrete or asphalt repair.

BORE ONLY

Cost per Foot Cost per Foot

50 - 100 feet 501 - 600 feet

101 - 200 feet 601 - 700 feet

201 - 300 feet 701 - 800 feet

301 - 400 feet 801 - 900 feet

401 - 500 feet 901 - 1000 feet Conduit Pull Back Only (Occasionally there may be combinations e.g. one 4" and two 2" etc.)

1 pipe (Cost per Foot) 2 pipes (Cost per Foot 3 pipes (Cost per Foot) 4 pipes (Cost per Foot)

2 inch pipe

3 inch pipe

4 inch pipe

6 inch pipe Potholing: Manual excavation as needed to locate existing utilities and prevent damage from construction activities. Price includes surface restoration to jurisdictional specs.

Pothole in paved surface (cost/each)

Pothole in unpaved surface (cost/each) Surface Restoration: Restoring surface to original condition with original surface.

Replacing paved asphalt surface (cost/cubic foot)

Replacing paved concrete surface (cost/cubic foot) Sawcutting Surface

Asphalt surface less than 4" thick - single cut (cost/foot)

Concrete surface less than 4" thick - single cut (cost/foot)

Installing Basements, Vaults, or Handholes: Excavate a hole, place basement, vault, or handhole, route conduits and/or cable into basement, vault, or handhole, backfill around basement, vault, or handhole, restore surrounding surface.

Small Equipment Basement

(3’x6’ equivalent or smaller) Small Vault

(Sidewalk style 4’x6’ or smaller)

Large Equipment Basement (10’x10’ Fiberglass)

Large Vault (Street style 10’x10’ or larger, concrete)

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 15 OF 16

Small Handhole Large Handhole Optional Services: Vac Truck with Operator

Vac Truck with Operator (cost/hour)

Year 3 Trenching: Trenching consists of trenching in bare ground, placement of conduit(s), backfill and compaction, all associated site cleanup and preparation for surface restoration. Typical installation is one 2" or 4" continuous conduit for electric.

Trenching (cost/foot) Directional Boring: Cost per foot should be based upon a bore in average soil with acceptable conditions, back-reaming, pulling conduits, all associated site cleanup and preparation for surface restoration. DOES NOT include saw cutting, concrete or asphalt repair.

BORE ONLY

Cost per Foot Cost per Foot

50 - 100 feet 501 - 600 feet

101 - 200 feet 601 - 700 feet

201 - 300 feet 701 - 800 feet

301 - 400 feet 801 - 900 feet

401 - 500 feet 901 - 1000 feet Conduit Pull Back Only (Occasionally may be combinations e.g. one 4" and two 2" etc.)

1 pipe (Cost per Foot) 2 pipes (Cost per Foot 3 pipes (Cost per Foot) 4 pipes (Cost per Foot)

2 inch pipe

3 inch pipe

4 inch pipe

6 inch pipe Potholing: Manual excavation as needed to locate existing utilities and prevent damage from construction activities. Price includes surface restoration to jurisdictional specs.

Pothole in paved surface (cost/each)

Pothole in unpaved surface (cost/each) Surface Restoration: Restoring surface to original condition with original surface.

Replacing paved asphalt surface (cost/cubic foot)

Replacing paved concrete surface (cost/cubic foot) Sawcutting Surface

Asphalt surface less than 4" thick - single cut (cost/foot)

Concrete surface less than 4" thick - single cut (cost/foot) Installing Basements, Vaults, or Handholes: Excavate a hole, place basement, vault, or handhole, route conduits and/or cable into basement, vault, or handhole, backfill around basement, vault, or handhole, restore surrounding surface.

Small Equipment Basement (3’x6’ equivalent or smaller)

Small Vault (Sidewalk style 4’x6’ or smaller)

PROJECT NAME: DIRECTIONAL BORING AND TRENCHING SERVICES 16 OF 16

Large Equipment Basement (10’x10’ Fiberglass)

Large Vault (Street style 10’x10’ or larger, concrete)

Small Handhole Large Handhole Optional Services: Vac Truck with Operator

Vac Truck with Operator (cost/hour)

Scoring Matrix Five categories have been chosen to rate all contractors that have submit proposals.

Contractors will be awarded points in each category based upon the information provided in their respective bid packets. Once all categories have been scored they will be added together to obtain one final score for each contractor.

Criteria Max Points Adequate staffing, experience, equipment, and tools to complete work 10

Length and range of experience in directional boring and trenching services 20

Complete and comprehensive safety program 20

Positive reviews from submitted references 20

Cost proposal 30

Total 100

Non-Collusion Affidavit

_________________________________________(Bidder's Name), being first duly sworn, deposes and says that he or she is _________________________________(Title) of _______________________________________(Contractor Name), the party making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

(Date) Authorized Representative Signature Bidder Name (Person, Firm, Corp.) Representative’s Name

Address Representative's Title

Agency, State, Zip Code

Non-Iran Linked Business Affidavit

By signing below, I certify and agree on behalf of myself and the company submitting this proposal the following: (1) that I am duly authorized to legally bind the company submitting this proposal; (2) that the company submitting this proposal is not an “Iran linked business,” as that term is defined in Section 2(e) of the Iran Economic Sanctions

Act, being Michigan Public Act No. 517 of 2012; and, (3) that I and the company submitting this proposal will immediately notify the City should there be a change of status during the term of any contract with the City and will supply any further information requested by the City in this regard.

(Date) Authorized Representative Signature Bidder Name (Person, Firm, Corp.) Representative’s Name

Address Representative's Title

Agency, State, Zip Code

STATEMENT OF BIDDER’S QUALIFICATIONS

This proposal is submitted in the name of:

(print or type legal name of organization)

The undersigned hereby designates his business address, to which all notices, directions and/or other communications shall be served or mailed, to be:

Street: ______________________________________________________ City: ______________________________________________________ State: ______________________________________________________ Telephone #: ______________________________________________________ Fax #: ______________________________________________________

The undersigned hereby declares that he has the legal status check below:

[ ] Individual [ ] Individual doing business under an assumed name [ ] Co-partnership, the assumed name of the co-partnership is registered in the

County of _____________________, State of ________________________ [ ] Corporation, incorporated under the law of the State of _________________ [ ] Limited Liability Company formed under the law of the State of ___________

Licenses held: _________________________________________________

Date of Organization/Corporation: ______________________________________________

The names, titles and home address of all persons who are officers/partners in the organization:

NAME AND TITLE HOME ADDRESS

General type of work performed by your organization:

Background and experience of principal members of your organization:

Financial data submitted: Check one below and attach to this statement

[ ] Annual Financial Statement, certified by C.P.A.

[ ] Letter of Credit from a bank showing collateral required in extending such Line of Credit [ ] Other documentation substantiating financial ability to perform the contract Specify types: ___________________________________________________

Major equipment available for this contract:

Recent contracts completed: (include all contracts completed in the last five (5) years)

Project Owner Amount Completion Date

Contract completed: (include all contracts in progress)

Project Owner Amount Award Date

Has your organization ever failed to complete and/or defaulted on any contracts awarded to your organization?

No

Yes, see attached detailed statement as to where, why, when, and with whom the uncompleted and/or defaulted contract was with (attach statement)

Will you, upon request, fill out a detailed Financial Statement and furnish the Owner any other information that he may deem necessary?

No

Yes

Does any member or responsible employee of your organization serve in any official capacity, appointed and/or elected for the owner?

No

Yes (list names and positions of all such members and/or employees)

To demonstrate its qualifications for the project, the bidder must submit safety records. Safety records shall include citations for all serious violations, willful violations, and/or repeat violations issued by the Michigan Department of Licensing and Regulatory Affairs, Michigan Occupational

Safety and Health Administration (MIOSHA) within the prior 36 months. Bidder shall further indicate if there was a modification or dismissal of the citation, if there is an appeal pending, or if a Settlement Agreement was reached between the Bidder and MIOSHA.