Direct replacement parts for crouse-hinds aeronautical fixtures and related equipment

The City of Philadelphia Department of Aviation is requesting bids for direct replacement parts for Crouse-Hinds aeronautical fixtures and related equipment, with quotes due September 28, 2026 at 10:30 a.m. through the PHLContracts platform. A 10% local business entity (LBE) preference applies to bids of $1 million or less; 5% preference applies to higher bids. Bidders must be LBE-certified at bid opening and perform a majority of work (51% or more by proportionate dollar cost) within Philadelphia.

The scope includes approximately 30 aeronautical fixture models: wind cones, visual approach slope indicators (VASI), lighting systems, and obstruction lighting equipment. All parts must carry original equipment manufacturer warranties commencing upon installation. This is a requirements contract with no minimum purchase guarantee; materials are ordered as-needed. Standard delivery is 30 days, Monday through Friday between 8:30 a.m. and 3:00 p.m. at Philadelphia International Airport's Supply Warehouse.

The estimated contract value is $300,000. The contract term runs December 1, 2026 through November 30, 2027, with four optional one-year renewal periods and potential three-month extensions at the City's sole discretion. Pricing shall be based on the seller's actual acquisition cost from their supplier plus a markup not to exceed 10%, firm for the contract life. The seller must submit original supplier invoices with City invoices to verify actual costs; no overhead or additional expenses are reimbursable.

Bidders must complete the Annual Bid Security Program ($100 non-refundable enrollment fee) and pay a $25 non-refundable bid processing fee per quote. Performance security of $25 is required. Insurance requirements include Workers' Compensation at statutory limits, Employers Liability at $100,000 per accident, General Liability at $1 million per occurrence, and Automobile Liability at $1 million per occurrence, with the City named as additional insured. Quotes must include a completed Consent and Authorization Agreement, Certificate of Insurance, and seller customer references documenting three external customer references and any prior City purchase orders or contracts.