Direct Award - Service Maintenace Contract

The West Virginia Department of Administration, Purchasing Division, on behalf of the Department of Agriculture, is conducting a direct award procurement for a Service Maintenance Contract under solicitation number ASSD 1400 AGR2300000003. This sole source procurement was issued on January 26, 2023, with a closing date of February 8, 2023, at 12:00 p.m. The contract covers service maintenance activities classified under commodity code 81101706 and will be performed at the Department of Agriculture's Moorefield Field Office located at 60B Industrial Park Road in Moorefield, West Virginia, with invoicing directed to the agency's Charleston headquarters at 1900 Kanawha Boulevard East. The procurement is being processed as a direct award under West Virginia Code 5A-3-10c, which permits sole source procurement when the state determines that only one vendor is capable of providing the required services. The point of contact for inquiries is Cynthia D. Fisher at the West Virginia Department of Administration, reachable at (304) 558-2221 or cfisher@wvda.us.

As a sole source determination, this procurement does not involve competitive bidding and contains no set-aside designations or restrictions on organizational types that can respond. The available documentation does not identify an incumbent vendor, specify renewal options, or detail the contract term length. No specific funding amounts, budget ranges, or pricing structures are disclosed in the procurement documents. Given the nature of this direct award as a sole source procurement under state statute, the contract appears to be awarded to a single vendor deemed capable of meeting the Department of Agriculture's specific service maintenance requirements without competitive evaluation or open bidding processes.