Direct Award - Q-Pulse Software Annual Maintenance

The West Virginia Department of Agriculture is issuing a direct award procurement for Q-Pulse Software Annual Maintenance under solicitation number AGR2000000011. This is a sole source acquisition determined under West Virginia Code 5A-3-10c, indicating that the specified vendor is the only available source for this particular service. The procurement seeks annual maintenance services for Q-Pulse software (Commodity Code 81112200) to be provided on a monthly basis for twelve months. The solicitation was posted on January 9, 2020, with a submission deadline of January 22, 2020, at 12:00 PM. The Procurement Officer is Cynthia D Fisher, with the authorized receiver located at the Department of Agriculture's Moorefield Field Office in Moorefield, West Virginia. Invoicing and shipping instructions should be directed to the Department of Administrative Services in Charleston, West Virginia. As this is classified as a direct award procurement, the evaluation criteria and competitive bidding process typical of standard RFPs are not applicable, as the vendor selection has been predetermined based on sole source justification.

The direct award nature of this procurement means that set-aside designations for disadvantaged enterprises or small businesses do not apply, as the Department of Agriculture has already identified the sole source vendor capable of providing this specialized software maintenance service. No information regarding pricing, contract value, or budget allocation is disclosed in the available solicitation documents, as the Sole Source Determination form focuses on the justification for the direct award method rather than financial terms. Similarly, no details regarding required insurance, bonding, worker's compensation coverage, or other standard contractual qualifications are specified in the provided documentation. The solicitation does not identify any incumbent vendors or provide details about existing system infrastructure, though the Q-Pulse software maintenance requirement indicates an established technology environment requiring ongoing support. Award of this contract will be funded through the Department of Agriculture's operational budget and state appropriations.