Direct Award Determination - Harvestore Silo Floor Repair

The West Virginia Department of Agriculture, acting through the Department of Administration Purchasing Division, is seeking a contractor to perform maintenance and repair work on a Harvestore silo located at the Huttonsville State Farm in Tucker County. This is a Direct Award Determination procurement issued under West Virginia Code 5A-3-10c for contracts valued between $5,000.01 and $50,000. The scope of work includes pressure washing the silo floor, removing existing metal floor plates and epoxy coating, performing acid washing, and installing new epoxy and metal floor plates. Contractors must demonstrate willingness and ability to service the silo at the Huttonsville location on Route 250 South, possess specialized expertise in Harvestore silo repair including appropriate safety practices, and be capable of completing all work within one week of contract award, with a target completion date of November 8, 2024. The solicitation (ASSD 1400 AGR2500000007, Version 2) was posted on October 22, 2024, with proposals due by November 1, 2024, at 11:30 a.m. The procurement is being justified on the basis of limited vendor availability within a reasonable distance, with only two vendors capable of servicing Harvestore silos identified within the past five years, and the other vendor having ceased operations. The urgency of the award is driven by standing corn ready for harvest and storage, with delays in silo repair resulting in significant loss of feed value. Interested inquiries should be directed to the contact buyer, Laryssa D Hoskins, at the West Virginia Department of Agriculture, 304-558-2221 or lhoskins@wvda.us.

The procurement documents do not specify set-aside designations or restrictions on the types of organizations that can respond, nor do they reference disadvantaged enterprise requirements or preferences. No incumbent vendors or current contractors are identified in the available documentation. The contract price for this direct award procurement is $10,467.00, which falls within the allowable range for direct award determinations under West Virginia statute. A minimum ten business day public notice period has been established to allow other interested vendors to express interest in the procurement and demonstrate their qualifications to perform the specialized Harvestore silo repair work. Invoicing and administrative correspondence should be directed to the Department of Administrative Services in Charleston, while the physical work location remains at the Huttonsville State Farm facility.