Diploma Printing Services

The University of Houston-Clear Lake (UHCL) is soliciting bids for a contract to provide comprehensive diploma printing and distribution services. The university requires approximately 3,500 diplomas and 100 certificates annually, printed on 11x14 archival quality diploma paper with a black intaglio engraved masthead and gold embossed seal. The contract will have a three-year term with two one-year renewal options. UHCL is seeking a vendor that can offer maximum benefit in terms of services, overall cost, and project management expertise. Key requirements include a 4-business day turnaround for printing and mailing, a diploma code translation management system, a 24-hour express service, the option to return diplomas to the university, and specific security features for the diploma management software. Proposals are due by October 4, 2024, at 3:00 PM CT, and the university will evaluate submissions based on compatibility with existing systems, respondent experience, quality assurance, transition plans, and delivery options.

The contract includes probable subcontracting opportunities, and respondents must submit a Historically Underutilized Business (HUB) Subcontracting Plan with their proposals if the value exceeds $100,000. The university has set a HUB subcontracting goal of 26% for this contract. No specific incumbent information or budget ranges are provided in the solicitation documents. The university reserves the right to make a split award or multiple awards if deemed in its best interest.