Dining Room Floor Remodel

The State of Michigan Department of Military and Veterans Affairs issued Request for Proposal No. 180000000876 for a Dining Room Floors Remodel project at the DJ Jacobetti Home for Veterans located in Marquette, Michigan. This procurement solicits proposals for the removal of approximately 3,004 square feet of VCT tile flooring from the main dining room, MCU dining room, entrance and exit foyer areas, with replacement using seamless epoxy flooring. The scope of work includes concrete surface preparation through mechanical abrasion, application of primer and vapor barrier, application of at least four coats of VOC-free high solids content epoxy in a facility-selected color and design, and application of at least one coat of high impact hardened urethane sealer with aluminum oxide aggregate for slip resistance. Installation must be completed within 14 calendar days from the start date, and contractors must submit a detailed project plan within 10 calendar days of the effective date along with an organizational chart identifying staff and subcontractors. Proposals were evaluated on technical criteria including Product Quality, Service Capabilities, and Vendor Questions Worksheet responses (25 points each), and Price (25 points), for a total of 100 points, with only proposals receiving 80 or more technical evaluation points eligible for pricing consideration. The bidder question deadline was January 29, 2018 at 3:00 p.m. Eastern Time, answers were posted by January 30, 2018 at 5:00 p.m. Eastern Time, and proposals were due January 31, 2018 at 3:00 p.m. Eastern Time. Contractors were required to submit three separate cost line items: floor installation, floor demolition, and disposal of demolition materials, with all associated expenses itemized and inclusive of setup fees, shipping, and handling.

The RFP is open to all qualified vendors and explicitly considers Qualified Disabled Veteran (QDV) status preferences under Michigan law. Contractors must carry business insurance including liability and workers' compensation coverage and comply with Michigan nondiscrimination statutes, unfair labor practice requirements, and all applicable federal, state, and local regulations. All subcontractors must be disclosed with their business information, experience, and scope of services. The State reserved the right to award based on best value rather than lowest price, to conduct negotiations with bidders, and to disqualify non-responsive proposals. The contract included provisions for firm fixed pricing with payment via Electronic Funds Transfer, and the State reserved the right to impose liquidated damages of $5,000 plus an additional $100 per day for late or improper completion of work. No specific budget range or contract award value was disclosed in the solicitation documents. Contracts exceeding $500,000 would require State Administrative Board approval, and the anticipated contract begin date would be determined following award.