Schedule A - Dining floor.docx

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STATE OF MICHIGAN

Request For Proposal No. 180000000876 Dining Room Floors Remodel

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

Remove approximately 3004 sq. ft. of VCT tile in main dining room, including rolled vinyl flooring in MCU dining, dispose of, and replace with seamless epoxy floor. Square footage to be verified by Contractor.

SCOPE

The main dining room and MCU dining room are located at the DJ Jacobetti Home for Veterans, 425 Fisher Street, Marquette, Michigan, 49855, on the ground floor on the west side.

REQUIREMENTS

THE MAIN DINING ROOM AND MCU DINING ROOM FLOOR, INCLUDING THE ENTRANCE AND EXIT FOYER OF THE MAIN DINING ENTRANCE, IS CURRENTLY VCT TILE.

VCT TILE WILL BE REMOVED AND DISPOSED OF.

FILL CRACKS AND SPALLS IN CONCRETE TO CREATE A SMOOTH SURFACE.

MECHANICALLY ABRADE FLOOR TO WITHIN 1” OF THE WALLS REMOVING DEFECTS, LAITANCE AND CREAM, EXPOSING THE AGGREGATE FOR PROPER BONDING.

APPLY PRIMER AND VAPOR BARRIER TO FLOOR AREA.

APPLY AT LEAST 4 COATS OF VOC FREE HIGH SOLIDS CONTENT EPOXY (COLOR AND DESIGN TO BE SELECTED BY DJJHV).

APPLY AT LEAST 1 COAT OF HIGH IMPACT, HARDENED URETHANE SEALER WITH ALUMINUM OXIDE AGGREGATE ADDED TO PROVIDE A SLIP RESISTANT FINISH.

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

Size Maximum or minimum dimensions Quality Qualified products list Design, performance, or combination Market grades Material & manufacturing method Industry standards

Bidder’s Response to General Requirements, Product Specifications to be covered:

1.2. Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder’s Response to Warranties to be covered:

1.3. RESERVED

1.4. RESERVED

1.5. RESERVED

2. Service Levels

2.1. RESERVED

2.2. RESERVED

2.3. Installation

Complete Installation will be expected within 14 calendar days upon start date. Start date to be determined. Installation will be considered complete when Facilities Director signs off on completion.

2.4. RESERVED

2.5. Maintenance

What is the recommended maintenance of the floor after completion to carry warranty?

Bidder’s Response to Maintenance:

2.6. RESERVED

2.7. RESERVED

2.8. RESERVED

3. Staffing

3.1. RESERVED

3.2. RESERVED

3.3. RESERVED

3.4. Organizational Chart

Provide an overall organizational chart that details staff members, by name and title, and subcontractors who will enter the facility. All contractors are required to sign in and out in accordance with policy and procedure.

Bidder’s Response to Organizational Chart and Subcontractors to be used for project:

3.5. RESERVED

3.6. RESERVED

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder’s Response to Disclosure of Subcontractors:

3.8. Security

The Contractor will be subject the following security procedures:

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. RESERVED

4.3 RESERVED

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

5.2 RESERVED

6. Delivery

6.1. RESERVED

6.2. RESERVED

7. Acceptance

7.1. RESERVED

7.2. Final Acceptance

Final Acceptance will be a purchase order

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities via EFT.

8.3. RESERVED

9. Project Plan The Contractor will carry out this project under the direction and control of the Program Manager. Within 10 calendar days of the Effective Date, the Contractor will submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

10. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

11. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

12. Additional Requirements

12.1. Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Version 1 Revised Date: 7/28/2017