Digitization and Disposal of Nitrate and Acetate Holdings

The State of Illinois, through the Abraham Lincoln Presidential Library and Museum (ALPLM), has issued a state and local contract opportunity for the digitization and disposal of the agency's nitrate and acetate photographic holdings. The scope of work requires the selected vendor to properly transport, safely store as necessary, digitize to FADGI and NARA standards, and safely dispose of the holdings in accordance with standard archival procedures and NFPA 40 standards. The inventory list includes 14,873 rough photographic negatives and 5 film reels, all in poor condition. The vendor must have at least 3 years' experience working with cellulose nitrate and acetate materials. Responses to this Request for Quote (RFQ) are due by May 3, 2022, and the ALPLM estimates the work to be completed by July 15, 2022. Vendors must provide pricing that is valid for 90 days and includes shipping and handling, with the ALPLM reserving the right to reject any offers.

The solicitation documents do not specify any set-aside requirements or restrictions on the types of organizations that can respond. They also do not identify any incumbent vendors or current contractors, nor do they provide any information on award values, budget ranges, or funding sources. The focus of the solicitation is on the technical requirements for managing the nitrate and acetate photograph holdings rather than the commercial terms.