Digital Video Editing Equipment (UW-MAD)[20-5272]

The University of Wisconsin-Madison is conducting a procurement for Digital Video Editing Equipment through Request for Bid (RFB) 20-5272, targeting the Department of Intercollegiate Athletics. The procurement encompasses 15 line items including Dell laptops and towers, XOS-qualified database servers, transcoding servers, remote controls, and various XOS ThunderCloud software subscriptions and services. Bidders must demonstrate five years of experience providing digital video editing equipment, be an original manufacturer or authorized distributor with service and repair capabilities, and provide three client references from comparable institutions. The University has been using XOS digital technology for coaching video solutions since 2006 and seeks to replace or purchase additional hardware and software to advance current capabilities. Key deadlines include written questions originally due by March 18, 2020 (later extended), with sealed bids due on April 16, 2020, at 2:00 PM CDT. Award will be made to the lowest extended net total bid deemed in the best interest of the University, with the initial contract term running from the date of award through April 14, 2021, and potential for four automatic one-year renewals.

The procurement includes provisions for certified Minority Business Enterprises (MBE), Disabled Veteran-Owned Businesses (DVB), and Woman-Owned Businesses (WBE), which will receive preference when bids are within 5% of the apparent low bid. Bidders must comply with debarment certifications, non-discrimination requirements, and maintain a minimum of $1,000,000 in liability insurance coverage. The University also requires compliance with Wisconsin Executive Order 261 regarding boycotts of Israel. While specific budget ranges are not explicitly stated, the comprehensive nature of the equipment procurement suggests a significant investment in digital video technology infrastructure. Bidders must submit detailed documentation including a completed Request for Bid Form, Bidder Response Sheet, specifications, descriptive brochures, an Itemized Bid List, Vendor Information Sheet, and Client Reference List. All communications must be directed to Marty Rostermundt, Procurement Specialist, with direct contact with other University employees prohibited to maintain procurement integrity.