Digital radiography system

The County of Orange Health Care Agency is requesting competitive bids for a Digital Radiography System (IFB-042-3064702-TF) with proposals due September 18, 2026, at 4:00 p.m., and questions due September 9, 2026. A 5% preference deduction (maximum $100,000) applies to certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders during evaluation.

The scope calls for acquisition, delivery, and installation of a DRGEM GXR-82S digital radiography system at a new Public Health Clinic operated by Pulmonary Disease Services/Tuberculosis Clinic. The system must support approximately 3,000 x-rays annually (90% pulmonary disease referrals, 9% HIV care, 1% other programs), with 99% of procedures being chest x-rays. Vendor must deliver and install all components within 8 weeks of order placement and prior to clinic opening. Bidders must submit firm, fixed prices for five line items: the system, standard 3-year warranty with parts replacement, delivery, installation, and disposal of the existing unit.

The contract term is three calendar years beginning November 1, 2026, with an option to renew for two additional years subject to mutual written agreement and Board of Supervisors approval. Award will be made to the lowest responsive, responsible bidder. The County requires comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability Insurance ($1,000,000 per accident or disease). Contractor must provide performance and labor/material payment bonds. Bids are submitted exclusively through the County's online eProcurement Portal (no other form of submission accepted) and remain valid for 365 days following solicitation closing. Required certifications include SAM.gov clearance, valid UEI and DUNS numbers, California Secretary of State registration, active contractor licenses, federal debarment certification, and non-collusion declarations.