Digital building sign

Halifax Health is seeking qualified vendors to retrofit and install an LED display for existing directional signage located at Williamson Avenue through a competitive Request for Proposal (RFP) process. The project requires a comprehensive solution including hardware, software, connectivity, permitting, and support services for the digital sign. Specific technical requirements mandate an LED display with dimensions of approximately 2' 4 3/8" (H) x 10' 6" (W) x 5 3/8" (D), a minimum pixel matrix of 72 (H) x 320 (W) pixels, brightness of 8,000 nits (9,500 nits preferred), and 16-bit color depth with a 3,840 Hz refresh rate. Vendor evaluation will be based on a 75-point scoring system, with 20 points for cost, 25 points for staff qualifications, and 30 points for technical approach. Key deadlines include vendor questions due by December 8, 2025 at 12 PM, proposal answers posted by December 11, 2025, and final proposals due December 19, 2025 at 12 PM through the Halifax Health Procurement Portal, with contract award expected in February 2026.

The procurement opportunity includes several compliance requirements that may restrict vendor eligibility, including mandatory attestations regarding public entity crimes, human trafficking, scrutinized companies, and foreign countries of concern. Vendors must provide a minimum five-year parts and in-factory labor warranty, with a ten-year parts availability guarantee preferred, and annual software subscription services estimated at approximately $1,800. Insurance requirements mandate that awarded vendors name Halifax Hospital Medical Center as an additional insured, with minimum bodily injury and liability coverage of $1,500,000 per occurrence and $250,000 property damage per occurrence. The contract will have an initial base period of three years with one optional one-year renewal period. While no specific set-aside designations are mentioned, vendors must complete multiple certification forms demonstrating ethical business practices, compliance with equal opportunity employment standards, and adherence to federal, state, and local regulatory requirements.