Diesel exhaust fluid (DEF) urea, purchase and delivery, TC

Palm Beach County Board of County Commissioners issued Request for Quotation #250697/ZG on September 27, 2022, seeking firm, fixed pricing for a twelve-month term contract with four optional renewal periods for the purchase and delivery of Diesel Exhaust Fluid (DEF) Urea. The procurement encompasses five line items: on-site tank wagon delivery into county tote containers and above-ground storage tanks (measured in gallons), pre-filled 2.5-gallon bottles, pre-filled 275-gallon totes with cages (two variants), and pre-filled 55-gallon drums. All DEF products must meet AUS 32, ISO 22241, and DIN 70070 specifications. Delivery is required to five locations across the county: three Palm Transit facilities (main, South County, and Belle Glade locations) and two Fire Rescue vehicle maintenance facilities (West Palm Beach and South/Delray Beach). The submission deadline was October 18, 2022, at 4:00 p.m. local time, with responses accepted via fax or email. Award will be made to the lowest responsive and responsible quoter on an all-or-none total factored rate basis, with weighted factors applied to each line item ranging from 0.02 to 0.70. Successful vendors must maintain a current Palm Beach County Business Tax Receipt, comply with E-Verify employment eligibility verification requirements, and provide all required insurance documentation including Commercial General Liability ($500,000), Pollution Legal Liability ($500,000/$1,000,000), Business Auto Liability ($500,000), and Workers' Compensation coverage. Deliveries must occur within forty-eight hours of receiving delivery orders, and the successful quoter must provide distribution points within Florida for disaster recovery.

Small, Minority, and Women-owned Business (S/M/WBE) vendors receive award preference if their quotes fall within 10% of the lowest submitted quote. Local preference provisions offer a 5% discount for businesses based in Palm Beach County or the Glades area. All pricing must be inclusive of shipping, freight, and surcharges with no separate charges permitted. The anticipated contract value is $99,999 over the initial twelve-month term, with the potential for increased spending across the optional renewal periods. No incumbent vendors or current contractor information was specified in the solicitation documents. The RFQ did not identify any existing infrastructure or technology requiring integration beyond the standard delivery requirements to the specified county facilities.