Diesel and Unleaded Bulk Fuel Delivery

Muskegon County is seeking a qualified contractor to provide bulk fuel delivery services for four county departments: Muskegon Area Transit System (MATS), Muskegon County Airport, Solid Waste, and Resource Recovery Center. The procurement is for diesel and unleaded gasoline, with an estimated annual usage of approximately 29,000 gallons of unleaded and 114,500 gallons of diesel fuel. Bidders must have at least two continuous years of experience in wholesale distribution or brokered delivery of bulk fuel. The contract will utilize a pricing structure based on the Oil Price Information Services (OPIS) "CONT AVG" rack rate for each fuel type on the day of delivery, with bidders required to provide a fixed markup or markdown per gallon. Specific technical requirements include ultra-low sulfur diesel fuel with a maximum 15 ppm sulfur content and a minimum cetane index of 40, along with seasonal winterizer additive. The bid is scheduled for submission by September 9, 2025, with a Zoom bidder's conference available to potential vendors. Evaluation will focus on bidders' ability to meet technical specifications, pricing structure, and demonstrated experience in bulk fuel distribution.

The contract is partially funded through Federal Transit Administration (FTA) grants and Muskegon County general funds, with no specific Disadvantaged Business Enterprise (DBE) goal established. Invoicing will be handled separately for each of the four departments, with payment terms of Net 30 days and potential for accelerated pay discounts. The contract term is set for seven years, providing long-term stability for the selected vendor. Bidders must complete and submit a W-9 form as part of the procurement process, demonstrating their tax status and compliance. While no specific budget range is explicitly stated, the annual fuel volume suggests a significant procurement opportunity for qualified fuel distributors. The multi-department approach indicates a comprehensive fuel supply strategy for various county operations, potentially offering economies of scale for the winning bidder. Interested vendors must carefully review the technical specifications, pricing requirements, and submission guidelines to ensure a competitive and compliant bid.