Dickinson State is requesting information regarding VAVs and Condensers

Dickinson State University (DSU) is seeking a Request for Information (RFI) for potential repair or replacement of Variable Air Volume (VAV) units and condenser accessories at Klinefelter Hall, located at 233 Campus Drive in Dickinson, North Dakota. The solicitation, identified by number 123.9-30-025, is specifically targeting contractors with experience servicing HVAC equipment for a 93-year-old academic building with masonry construction. Interested parties are required to submit comprehensive technical responses detailing equipment description, functionality, maintenance requirements, consumables, estimated schedules, and vendor recommendations. The procurement process mandates that respondents provide contact information and estimated costs for acquisition and ongoing maintenance, with the understanding that these prices will not be binding for potential future competitive solicitations. The RFI response deadline is December 10, 2025, and potential contractors are encouraged to contact Procurement Officer Trent G. Myran to schedule an onsite walkthrough of the facility.

The RFI does not specify any specific set-aside designations or restrictions on respondent organizations, and will be conducted in accordance with North Dakota State Procurement laws, rules, and guidelines. While no incumbent vendors are explicitly mentioned, the document emphasizes that this RFI does not guarantee a subsequent contract. The university is primarily seeking comprehensive information to research potential future procurement of HVAC system upgrades, focusing on understanding repair or replacement options for the VAV units and condenser accessories in Klinefelter Hall. No specific budget range or award value is detailed in the provided documentation, suggesting that DSU is in an initial information-gathering phase to inform potential future procurement strategies. The RFI is structured to provide DSU with technical and budgetary insights that will help guide their decision-making process for potential HVAC system improvements.