Kline+VAVComp.docx

Dickinson State University Facility Operations 291 Campus Drive, Dickinson, ND 58601

Request For Information (RFI)

Solicitation Number: 123.9-30-025

Date of Issue: 09/30/2025

RFI Title: Dickinson State University is requesting suggested repairs or replacement of the VAV units (Variable Air Volume) and condenser evaluation at Klinefelter Hall, 233 Campus Drive

Purpose of RFI: DSU is requesting suggested repairs or replacement of the VAV units and Condenser accessories at Klinefelter Hall, 233 Campus Drive, Dickinson, ND 58601

SECTION ONE

INTRODUCTION AND INSTRUCTIONS

1.01 Purpose of the RFI

Dickinson State is requesting information regarding chiller tower repair/replacement.

The state of North Dakota, acting through Dickinson State University, is soliciting information from potential bidders for the repair or replacement of VAV units and Condenser accessories at Klinefelter Hall, 233 Campus Drive, Dickinson, ND 58601.

The information, data, comments, or reactions obtained may be used as research for a future solicitation. This RFI does not constitute an Invitation for Bid, Request for Proposal, or Informal Request for Bid or Proposal and is not to be construed as a commitment by Dickinson State University.

Dickinsons State University will review all responses received. If Dickinson State University decides to issue a solicitation for commodities or services, the procurement will be conducted in accordance with North Dakota State Procurement laws, rules, and guidelines.

1.02 Contact and Response Information

The procurement officer is the point of contact for this RFI. Please submit responses to the procurement officer by the deadline specified in the RFI Schedule. Please reference the Solicitation Number and Title. You may submit your response in person, by mail, or by email to the procurement officer at:

Address: Dickinsons State University Facility Operations Attention: Trent G. Myran #116.01-29-036 291 Campus Drive Dickinson, ND 58601

Email: trent.myran@dickinsonstate.edu

1.03 Assistance to Individuals with a Disability

Contact the procurement officer, as soon as possible, if an individual with a disability needs assistance with the RFI, including any events in the RFI Schedule, so reasonable accommodations can be made.

1.04 RFI Schedule

Amendment with Responses to Questions and Requests for Clarification issued approximately (if required)

SECTION TWO

GOAL AND BACKGROUND INFORMATION

2.01 Goal and Background Information

2.02 Information Requesting

DSU is soliciting information from contractors familiar with, and capable of repairing or replacing VAVs (Variable Air Volume) and related equipment, on a 93 year old (renovated in 1998) academic building having masonry construction. Information should include approximate pricing for various components of work the contractor deems appropriate to consider for this type of work. Please contact the procurement officer to schedule an onsite walk through.

Respondents, please provide the following:

Please provide:

1. Contact name, phone number, and email

2. Business name, address, and phone number

A. Technical Response

Respondents are asked to provide the following information:

1. Description of equipment

2. Functionality

3. Maintenance

4. Consumables

5. Estimated schedule / timeframe

6. Vendor recommendations

B. Cost Estimate

Respondents are asked to provide estimated costs to help Dickinson State Universtiy understand acquisition and on-going costs.

Any cost estimates requested are for budgeting purposes only. Responders will not be held to price estimates provided as part of the RFI should Dickinson State University later decide to issue a competitive solicitation.