DHS Survey Tool

The Wisconsin Department of Health Services (DHS) has issued a Request for Bid (RFB) for a cloud-based enterprise survey tool, seeking to procure a comprehensive solution for survey creation, administration, and reporting. The procurement aims to license 150 user connections with authentication integration through Active Directory using Secure Active Directory Federated Services (ADFS). The cloud-based survey tool must support unlimited survey creation, responses, and reporting while complying with DHS privacy, security, and IT requirements. Vendors must provide technical support and maintenance, with DHS staff administering the tool. Key deliverables include a cloud-hosted solution with robust survey management capabilities, authentication integration, and comprehensive reporting features. Written questions were due by June 2, 2017, at 2:00 PM Central Time, with bid responses expected by June 27, 2017, at 2:00 PM Central Time. The state estimates a notification of intent to award on July 20, 2017, with a contract start date of August 21, 2017. The initial contract term is two years, with an option for three additional one-year renewals through mutual agreement.

The solicitation includes a 5% price preference for certified Minority Business Enterprises (MBEs) and Disabled Veteran-Owned Businesses (DVBs). Vendors must meet specific qualifications, including being founded prior to 2013, having no significant data breaches in the past 24 months, and ability to sign DHS's Business Associate Agreement. The state will conduct pre-award validation to verify compliance with mandatory specifications. Wisconsin municipalities are eligible to purchase from this contract on a mandatory participation basis, though no minimum purchase quantity is guaranteed. Vendors must submit bids in both hard copy and electronic formats, using the mandatory Attachment A Price Sheet without alterations. The cost sheet requires a fixed-fee price for 150 licensed user licenses, with an optional pricing line for an additional 50 licenses. Award will be made to the lowest responsive and responsible bidder, with DHS retaining the right to cancel the contract for material breaches, bankruptcy, or failure to maintain required insurance and compliance certifications.