DHS-SP-Ludeman - Deli-Style Salads Annual Contract FY26/27 REBID

The Illinois Department of Human Services is seeking a vendor to provide fresh, deli-style salads for the Elisabeth Ludeman Center located in Park Forest, Cook County. The procurement is for a 12-month contract covering fiscal years 2026-2027, with a specific bid number B-49503 through the BidBuy system. The contract requires delivery of nine specific salad varieties, including Golden American Potato Salad, Chicken Salad, Tuna Salad, and others, in 5-10 pound bulk containers with a 21-day shelf life. Vendors must meet strict specifications, including sodium content limitations (no more than 600 mg per 4 oz serving) and temperature maintenance at 41 degrees or below. Delivery requirements mandate weekly shipments Monday through Friday between 7:00 a.m. and 2:00 p.m., with all shipping and handling costs borne by the vendor. The solicitation requires potential pre-award sample submissions at no cost, and vendors must demonstrate the ability to provide all nine salad varieties with proof of salad composition throughout the contract term. The proposal is due on October 2, 2025, with the contract period expected to run from January 1, 2026, through December 31, 2026.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the available documentation. Potential bidders must complete the Standard Illinois Certifications, which include 34 mandatory certifications covering legal, ethical, and operational standards. Vendors will need to comply with comprehensive requirements including business practices, employment policies, tax compliance, and labor regulations. While no specific budget range is explicitly stated, the delivery schedule indicates consistent monthly product volumes ranging from 110 to 130 pounds per salad type across four weekly delivery cycles. The contract requires vendors to maintain detailed documentation, provide individually sealed containers with preparation and expiration dates, and meet rigorous food service specifications. Potential bidders should carefully review the Standard Terms and Conditions, which outline payment terms, contract assignment, subcontracting rules, and other critical contractual obligations. Failure to meet any certification requirements could result in contract voiding, suspension, or other significant penalties.