DHS-SP-Ludeman - Deli-Style Salads Annual Contract FY25/26 REBID

The Illinois Department of Human Services is seeking a vendor to provide fresh, deli-style salads for the Elisabeth Ludeman Center located in Park Forest, Illinois. The procurement is for an annual contract covering fiscal years 2025-2026, with a contract term from the last dated signature through December 31, 2025. The contract requires weekly deliveries of nine varieties of deli-style salads, including potato salads, coleslaws, chicken salad, and tuna salad, with specific delivery requirements of 140-170 pounds per item packaged in 5 or 10-pound containers. Vendor qualifications include the ability to maintain product shelf life of 21 days, keep delivery temperatures at 41 degrees or below, and deliver between 7:00 a.m. and 2:00 p.m. Monday through Friday. Each salad must contain no more than 600 mg of sodium per 4 oz. serving, and vendors may be required to submit product samples prior to contract award. The solicitation is identified as BidBuy Bid #B-46348, with proposals due by January 31, 2025.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, though the Standard Illinois Certifications document indicates compliance requirements related to minority contractor initiatives and employment practices. Vendors must certify compliance with various state regulations, including the Illinois Department of Human Rights Act, environmental protection standards, and labor laws. The contract requires vendors to be registered with the State Board of Elections and potentially post employment vacancies on IllinoisJobLink.com. While specific budget ranges are not detailed, the weekly delivery volumes suggest a substantial annual contract value, with total weekly deliveries averaging 600-800 pounds of salad products. Vendors are responsible for all shipping and handling costs, and the contract includes standard state terms regarding payment, insurance requirements, and potential performance evaluations.