DHS SP Fire Alarm Inspections

The Illinois Department of Human Services (IDHS) is seeking a contractor for fire alarm testing and inspection services at the Choate Center in Anna, Illinois. The procurement opportunity, identified as Bid 26-444DHS-DEVDI-B-48535, encompasses comprehensive fire alarm system testing across multiple campus buildings, including main structures, halls, cottages, and auxiliary facilities utilizing a Simplex 4100Es System with audio capabilities. The contract will span three years, with services required to be completed by October 6th in 2025, 2026, and 2027. Specific testing requirements include comprehensive evaluation of fire alarm panels, smoke detectors, heat detectors, pull stations, batteries, relays, and audio-visual notification systems, with sensitivity testing mandated for odd-numbered years. Vendors must provide all necessary materials and labor for testing, and must submit detailed equipment inventories for each location. The evaluation criteria will focus on the lowest total bid for all products and services, with pricing required to remain valid for 90 days from submission. The proposal is due by July 10, 2025, and the state reserves the right to reject any or all offers and to award by item, part, or total.

The procurement opportunity appears to be open to qualified vendors without specific set-aside designations, though compliance with the Illinois Prevailing Wage Act is mandatory, requiring contractors to pay laborers and workers at prevailing wage rates published by the Illinois Department of Labor. Vendors will need to demonstrate capability to work with existing Simplex 4100Es fire alarm infrastructure and provide comprehensive testing services. While specific budget ranges are not explicitly detailed, the three-year contract scope suggests a substantial multi-year service agreement. The standard terms and conditions document indicates additional requirements such as a $15 fee for minority contractors on contracts over $1,000, mandatory insurance coverage including $1,000,000 in general commercial liability and auto liability, and compliance with state and federal regulations. Contractors must also be prepared to maintain proper documentation, protect confidential information, and perform services efficiently with competent personnel. The state maintains the right to suspend or terminate contracts based on funding availability or performance issues.