DHS RFP Mailroom Inserter Equipment Pricing Only

The State of Illinois Department of Human Services (DHS) is seeking proposals for an inserter solution for its industrial mail processing unit through a Request for Proposal (RFP). The current 25+ year old automated inserting equipment is no longer able to meet the increasing daily volume demands of 50,000 to 200,000 mail pieces per month. DHS is looking for new inserting equipment with variable job capabilities to automate the processing of over 130 different notices with 1-20 page lengths. The contract will have an initial 5-year term with no renewals, and the total term cannot exceed 10 years. Pricing is to be submitted separately from the technical proposal, and DHS will evaluate proposals on technical specifications, support services, ease of use, references, and commitment to diversity factors.

This procurement opportunity is open to all qualified vendors, as there is no small business set-aside or Minority/Veteran subcontracting goals. DHS will allow the selected vendor to invoice 25% of the total cost upon equipment delivery, with the remaining balance invoiced after installation, testing, training, and final acceptance. The pricing for this contract opportunity is being solicited under a separate Bid Number (B-23402) from the technical proposal to ensure pricing remains locked until after the technical evaluations are completed. All submissions must be made electronically through the BidBuy system, as no paper responses will be accepted.