DHS IFB Laboratory Services REBID

The Illinois Department of Human Services, Bureau of Pharmacy and Clinical Support Services, is requesting bids for clinical laboratory services supporting 14 mental health and developmental disability facilities throughout the state under IFB B-53746, with proposals due September 9, 2026 and questions due August 28, 2026. A Business Enterprise Program (BEP) goal of 7 percent applies, requiring submission of a utilization plan demonstrating good faith efforts toward minority, women, and disability-owned business participation if seeking a waiver.

The scope encompasses specimen collection and analysis, daily courier pickup (Monday through Friday or as requested), provision of OSHA-compliant laboratory supplies, HL7 electronic transmission of test results to the State Data Center by 6:00 AM and 4:00 PM daily, critical-results notification within two hours of verification, and monthly quality assurance reporting. The vendor must maintain CAP and CLIA accreditation, conduct facility visits at minimum twice yearly, and process specimens according to published turnaround times. The estimated annual usage baseline is $700,000. Bidders submit pricing as a markup or discount percentage applied uniformly across a Medicare Lab Fee Reimbursement schedule covering approximately 330 laboratory tests with CPT codes; five specific tests must be submitted as individual line items in the BidBuy system.

The initial contract term is 60 months with one renewal option for an additional 48 months. Renewal pricing remains at the initial rate unless otherwise approved in writing. The contract is funded through the General Revenue Fund and may be partially or fully funded with federal funds. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability, and Workers' Compensation Insurance. Subcontracts exceeding $100,000 annually require prior written approval. The State may terminate for convenience with 30 days' notice. Bids must remain firm for 90 days from opening. A $15 administrative fee applies to contracts valued at $1,000 or more. All bids are submitted electronically through BidBuy with required vendor disclosures, certifications, and utilization plans.