DHS IFB ISVI - auditorium seat replacement

The Illinois Department of Human Services (IDHS) is seeking a vendor to remove and replace existing auditorium seats at the Illinois School for the Visually Impaired (ISVI) located in Jacksonville, Illinois. The procurement involves removing 376 existing seats and installing new ADA-compliant seating with specific requirements, including floor mounting, hard plastic non-upholstered folding armrests, self-lifting seats, and padded chairs with antimicrobial upholstery in black coloring. Deliverables include the complete seat replacement, relocation of old seating to the campus Vehicle Garage, patching flooring holes, and installing 15 aisle foot lights operating on 120 VAC. The project must be completed by June 30, 2025, with work typically performed between 8:00 AM and 4:30 PM Monday through Friday. Questions for the bid were required to be submitted by 5:00 PM on December 10, 2024, and bids must remain firm for 90 days from opening. Evaluation will be based on the lowest overall total price, submitted electronically through the BidBuy system.

This procurement is specifically designated for the Small Business Set-Aside Program, limiting participation to qualifying small businesses. The contract requires compliance with prevailing wage requirements and includes substantial insurance specifications, including $1,000,000 per occurrence for General Commercial Liability and Auto Liability. A performance bond will be required for quotes exceeding $150,000, and there is a $15 fee for the Minority Contractor Initiative for contracts $1,000 or more. The project involves a $15 bid fee and requires vendors to have an active registration in the Illinois Procurement Gateway. Based on the Notice of Award document, the total contract value is $184,746.00, with Agile Construction Services, LLC being selected as the awarded vendor. The contract has an initial term of 5 months, with the award date set for January 9, 2025, and work to be performed at the 658 E. State Street location in Jacksonville, considering the unique environment of a school for visually impaired students.