Questions and Answers-B-45568.docx
DOCX document 15 KB Posted
- Attached to
- DHS IFB ISVI - auditorium seat replacement
- Solicitation number
- 25-444DHS-REHAB-B-45568
- Issued by
- Madison County, Illinois
About this file
This document contains questions and answers from a mandatory bidder's conference for Illinois Department of Human Services (IDHS) Bid #45568, regarding auditorium seat replacement at the Illinois School for the Visually Impaired. The project involves removing existing auditorium seats and replacing them with new ADA-compliant seating in both the main level and balcony areas. The work must be completed by June 30, 2025, and can begin after contract signing. Work hours are typically 8:00 AM to 4:30 PM Monday through Friday, with the possibility of weekend work if approved by the Chief Engineer. The project includes the installation of 15 aisle lights (9 on the main level and 6 in the balcony).
The project is designated as a Small Business Set-Aside Program opportunity. The existing seats must be removed and relocated to the Vehicle Garage (Building 16) on campus, with rows to remain intact where possible. The west door has been identified as the primary access point for materials and equipment. The recently replaced carpet will not be included in the scope of work, and contractors must coordinate their work schedule around the school's use of the auditorium.
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Other files
| File | Type | Posted |
|---|---|---|
| ipg-active-registered-vendor-disclosure-v.23.1~54.docx | DOCX document | |
| auditorium layout.pdf | ||
| Additional Questions and Answers-B-45568.docx | DOCX document | |
| Invitation for Bid - Offer to the State of Illinois-B-45568.pdf | ||
| Notice of Award B-45568.pdf | ||
| DHS IFB ISVI Auditorium Seating-B-45568.docx | DOCX document | |
| RMO150~4.docx | DOCX document | |
| Campus map.pdf | ||
| Invitation for Bid Vendor Instructions and Requirements-B-45568.docx | DOCX document |
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Text version
Bid #45568 DHS IFB ISVI – auditorium seat replacement Questions and Answers
The following are the questions that were asked and discussions that were held during the mandatory bidder’s conference.
Question: When do you want this finished by?
Answer: 06/30/2025 - will also have to work around the school use of the auditorium.
Question: What is the starting date?
Answer: Can begin after contract is signed by the state.
Question: Are we(vendor) moving the chairs?
Answer: Vendor will remove and move to designated location. Keeping them on property.
Question: Balcony (seats) being replaced too?
Answer: Yes
Question: Is the carpet getting changed?
Answer: No, Carpet has recently been replaced.
Question: Where are the chairs being relocated on campus?
Answer: Chairs will be relocated to the Vehicle Garage (Building 16). Auditorium is Building 7. Please see attached Campus Map.
Question: Are the chairs to be removed individually or in rows?
Answer: Keep rows intact, if possible.
Question: How many aisle lights? 14?
Answer: Bid lists 14 lights, but then was stated there are 15 by stationary engineer.
Count was preformed- there are 9 on main level and 6 on balcony. 15 total
Question: Will the chairs need to be reinstalled somewhere else?
Answer: They will not be reinstalled, just moved and stacked in another location.
Question: Use this door (west door) for entrance, bringing things in and out?
Answer: Yes, probably the easiest location.
Question: Can work be performed on weekends.
Answer: Yes, if it is fine with the engineer. Also depends on what is going on at the school during those times. In the IFB it states 8:00 to 4:30 on Monday to Friday, but also states that vendor can work outside the normal business hours if approved by the Chief Engineer or designee.
File details come from the government source that posted it. Updated .