DHS IFB FY27-FY31 ISD and isvi elevator repair and maintenance services

The Illinois Department of Human Services is requesting bids for elevator repair and maintenance services at the Illinois School for the Deaf and Illinois School for the Visually Impaired, both in Jacksonville, Illinois, under a Small Business Set-Aside Program with bids due September 1, 2026. Only vendors registered with the Illinois Small Business Set-Aside Program are eligible to bid.

The scope covers preventative maintenance, routine repairs, and emergency services for 18 elevators across both facilities (11 at ISD, 7 at ISVI). Services include monthly inspections with lubrication, greasing, cleaning, and minor adjustments; annual inspections; full load testing every five years (next required in 2030 at ISD); wire rope renewal and cable repair; and ADA-compliant signage posting. The vendor must provide 24/7 availability with two-hour response times for non-emergency major repairs (seven-day completion) and emergency calls (48-hour completion). Standard work occurs Monday–Friday, 8:00 a.m.–4:30 p.m., unless prior approval is granted. All materials and supplies for monthly maintenance must be included in the bid price; additional repair materials are invoiced at vendor cost.

The vendor must hold an Elevator Mechanical License and maintain General Commercial Liability coverage ($1,000,000 per occurrence / $2,000,000 annual aggregate), Auto Liability coverage ($1,000,000 per occurrence), and Worker's Compensation Insurance. The contract is subject to Illinois Prevailing Wage Act requirements for the applicable county. The contract runs from FY27 through FY31 (through June 30, 2031), with a maximum term not to exceed ten years including extensions. The maximum contract amount is to be determined by the State prior to execution. No bid bonds or performance bonds are required. Award will be made to the responsive and responsible bidder submitting the lowest price. Questions are due by 5:00 p.m. on August 26, 2026. An administrative fee of $15 will be deducted from the first invoice to support the Minority Contractor Opportunity Initiative.