DHS 3762

The State of Michigan Department of Technology, Management & Budget is soliciting bids for printing services under bid request DHS 3762, with a due date of December 16, 2025. The procurement involves the production of 20,000 carbonless forms with finished dimensions of 3 inches by 3.75 inches, consisting of two parts: a first part printed on 15# white carbonless coated stock and a second part on 105# white tag carbonless coated stock. Both parts will be printed identically in one-color black ink with glue applied along the 3.75-inch edge, packaged in shrink-wrapped sets of 100 forms per package, and carton-packed for delivery. The forms are medical consent documents (DHS-3762) used by the Michigan Department of Health and Human Services to authorize routine and emergency medical care for minor children in foster care. Completion must occur within 15 to 20 business days following proof approval, and vendors must submit detailed cost estimates with their bids or face disqualification. Delivery is required to Bradley M. Schumann, Print Consultant, at the General Services Building in Dimondale, Michigan, with all deliveries accepted Monday through Friday from 8:00 AM to 3:30 PM. Award decisions will be based on best price and value to the state, meaning the lowest bidder may not necessarily receive the award if quality concerns or inability to meet requirements are identified.

Only prequalified vendors with the State of Michigan's Print & Mail Management (PMM) program are eligible to bid on this opportunity, and vendors must also maintain state registration and accept Electronic Funds Transfer (EFT) payments. All bids must be submitted online and include complete costs with freight to the designated dock at 7461 Crowner Drive in Lansing, Michigan, with pricing terms on an F.O.B. Destination basis with prepaid freight; late bids will not be accepted. Vendors must comply with strict packaging requirements including single-face hardwood pallets with maximum weights of 4,000 gross pounds, two-way entry access, and uniform carton labeling with commodity numbers, descriptions, purchase order numbers, and detailed package counts. Electronic copies of all materials must be provided in source software format with all revisions, fonts, and images, along with PDF versions, becoming the property of the State of Michigan upon delivery. The contract incorporates the State's Standard Contract Terms, which require compliance with the Michigan Prevailing Wage Act where applicable, impose nondiscrimination provisions under Michigan's Elliott-Larsen Civil Rights Act, mandate four-year record retention, and establish payment terms within 45 calendar days of receipt or final acceptance. No specific budget range or award value is listed in the procurement documents, and no incumbent vendor or set-aside designations for disadvantaged enterprises are identified.