State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- DHS 3762
- Solicitation number
- RFQ 171 260000000087 1
- Issued by
- Eaton County, Detroit City, Michigan
About this file
This document outlines the Terms and Conditions for Print & Mail Management (PMM) services established by the State of Michigan. The file specifies administrative requirements and operational procedures for vendors seeking to provide printing and mail management services to the state. Pre-qualification with PMM is mandatory for all vendors, in addition to state registration and Electronic Funds Transfer (EFT) payment acceptance. All bids must be submitted online and include complete costs with freight to the designated dock at 7461 Crowner Drive in Lansing, Michigan. Deliveries are accepted Monday through Friday from 8:00 AM to 3:30 PM at the General Services Building, with drivers required to obtain entry passes at the front office. For direct shipments to locations other than the Lansing dock, vendors must submit signed packing slips with shipment notifications and expected arrival times to Andrew Hale via email or fax.
Pricing terms require all bids to be F.O.B. Destination with prepaid freight, and late bids will not be accepted. The state does not accept underruns, and any overruns are the vendor's responsibility. Specific packaging requirements mandate the use of single-face hardwood pallets with strict dimensional specifications, including maximum weights of 4,000 gross pounds and two-way entry access. All cartons must be uniformly labeled with commodity numbers, descriptions, purchase order numbers, and detailed package counts. Electronic copies of all materials become the property of the State of Michigan upon delivery and must be provided in source software format with all revisions, fonts, and images, along with PDF versions. Invoices should be submitted via email to DTMB-PrintingServices@michigan.gov and entered into the VSS system. Vendors requiring pre-qualification information should contact Andrew Hale at 517-636-0092 or halea3@michigan.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| DHS-3762_6up SAMPLE FILE (1).pdf | ||
| DHS 3762 REV 9-15 BID REQUEST 12-25 .docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .