DHR Russell Co HVAC PM FY26

The Alabama Department of Human Resources (DHR) issued a Request for Quote for HVAC preventive maintenance services for Russell County facilities for fiscal year 2026. This procurement requires qualified suppliers to provide quarterly preventive maintenance services for multiple HVAC systems, including air-cooled chillers, heat pumps, air handlers, ductless split systems, expansion tanks, terminal units, electric heaters, and centrifugal fans at the Russell County DHR office location. Deliverables include routine maintenance, inspections, filter replacements, cleaning work, and repairs (quoted separately), with all services documented using DHR-provided inspection forms and photographic evidence provided to county personnel upon technician departure. Qualified suppliers must hold a State of Alabama HVAC contractor license with current state refrigeration certification, master gas fitter certification, and EPA universal refrigeration certification per 40 CFR Part 608, with all technicians demonstrating experience with commercial HVAC systems across all applicable equipment brands specified in the county equipment inventory. The unit price bid shall represent total quarterly PM service costs per location, including all labor, travel, mileage, materials, tools, and supplies, with repair pricing quoted separately and requiring written DHR approval prior to work commencement. A mandatory site visit is scheduled for Tuesday, May 12, 2026, between 8:00 a.m. and 4:00 p.m. at the Russell County office location (1901 Opelika Road, Phenix City, AL 36867), with bidders required to contact designated county points of contact Shuntara Marcus-Alexander (334.214.5832) or Allison Bryars (334.214.5854) to coordinate the visit and sign required documentation; failure to attend and complete sign-in will result in bid rejection. The due date for quote submissions is May 14, 2026, with all responses submitted electronically through Alabama Buys.

No set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are specified in the available procurement documents. No incumbent vendors or current contractors are identified in the solicitation materials. The contract resulting from this solicitation shall not exceed a total cost of $25,000 and may be renewed annually by written agreement of both parties for a maximum term of five years from the effective date. The State of Alabama is exempt from sales tax, and selected suppliers must comply with all applicable state laws, including foreign corporation registration requirements and E-Verify program enrollment for companies employing individuals in Alabama. Payment shall be made electronically, and suppliers must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and EFT transfers at no additional cost to the State. The contract is governed by Alabama law with venue in Montgomery, and suppliers must be registered in Alabama Buys to participate in the electronic solicitation and submission process.